Accounting Assistant

Join a purpose-driven team at Caron Treatment Centers, where for nearly 70 years, we’ve been helping people find a path to recovery from addiction and rebuild their lives. We offer real careers with real opportunities for growth, comprehensive training, and a commitment to work-life balance. Our benefits include generous paid time off, company-paid life and disability insurance, professional growth and development, tuition reimbursement, a competitive 401(k) plan, and robust medical, dental, and vision plans. We’re proud to foster a diverse and inclusive environment, with a culture of teamwork, compassion, and dedication to our mission. Start a career that saves lives at a company that values yours! 

DUTIES AND RESPONSIBILITIES:

• Accounts Payable
  • The Accounting Assistant will process invoices/patient refunds. Print and sign processed checks for mailing.  File vouchers, check stub/invoice.
  • Invoice Audit of invoices for correct vendor/Address/GL accounts, updating post dates
  • Assist in EFT and check payment processing.
  • Process credit application requests, W-9 requests, and tax-exempt forms for vendors.
  • Set up new Vendors in system and gather necessary information needed.
  • Monitor Accounts Payable email boxes, respond to inquiries in a timely manner.
• Accounts Receivable
  • The Accounting Assistant will assist in retrieval daily bank statements. Send information to appropriate parties.  Verify and record credit card, payroll, fees, swap and bond interest transactions and management fees.
  • Process Daily Cash Receipts entries
• Restricted Account Maintenance
  • Process check and credit card payments received from Development office via scanning checks to the bank and data entry of credit card information in CardConnect.
• Month End Procedures
  • The Accounting Assistant will assist in completion of bank reconciliations – clear checks, deposits, credit card and payroll transactions. Process entries to balance funds in transit.
  • Aura reporting for Sales Tax, Patient Revenue. (Patient IOP, Private Pay back up for FL TS)
• Corporate Visa Monthly Reconciliation and Corporate Purchasing Card Reconciliation
  • The Accounting Assistant will verify random cardholder’s receipts with statement and code/reclassify transactions.
  • Process invoices as they are received via Blackbaud throughout the statement period.
  • Reconcile statement via FE bank module.
  • Prepare JE and upload reclassifications
• The Accounting Assistant will assist Finance Department staff with various finance duties as needed.
• This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the duties or tasks that may be required or assigned.

PHYSICAL REQUIREMENTS:

The physical and mental demands described here are representative of those that must be met to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 35-40 pounds (file boxes)
• Sedentary work requiring sitting for sustained periods of time at desk and computer (80% of day)
• Ability to type 90% of the day

Education / Experience Qualifications:

• High school diploma or equivalency required
• Associate degree in finance/accounting preferred
• 2 years’ experience in accounting clerk, accounts payable or bookkeeping role required
• If in recovery, 1-year continuous sobriety preferred

Knowledge, Skills and Abilities:

• Computer literate in Windows operating systems required
• Computer skills in Microsoft Excel and Outlook required
• Computer skills with accounting software required
• General accounting procedure knowledge required
• Must possess good typing skills (preferred minimum of 45 WPM), with minimal errors, spelling and proofing skills.
• Must possess excellent customer service skills

Competencies / Measurements:

• Ability to accurately input data and process checks with few errors – direct observation
• Ability to use computer and software to perform duties – direct observation
• Interpersonal, communication skills – direct observation and feedback from staff
• Ability to handle workload of environment – documentation, completion of assignments, observation
• Ability to be flexible and switch tasks at a moment’s notice – observation and feedback