Administrative Assistant III

Title: Administrative Assistant III

Salary Range: $37,944.00 - $45,516.00 Annually

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Big Sandy Community & Technical College

Campus Location: Prestonsburg Community College

Department:

Total Rewards

Big Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition discounts and waivers
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Big Sandy Community and Technical College is seeking a Administrative Assistant III to complete secretarial/clerical duties, correspondence, course schedules, budgets and payroll assignments, etc. Provides exceptional customer service.

Job Duties:

• Manage College Schedule, keeping abreast of changing course descriptions, pre-requisites, adding and dropping classes, keeping BSCTC employees informed with accurate information for advising.
• Coordinates and schedules all rooms using Archibus for the Prestonsburg, Hager Hill and Mayo campuses.
• Enter all room assignments for the academic courses in PeopleSoft for all campuses.
• Serve as liaison for universities leasing space, aka Lindsey Wilson.
• Calculate overloads for all faculty.
• Prepare Payroll Assignments for all adjunct and overload, full-time General Education and Technical Faculty.
• Initiating electronic Payroll Assignment forms for faculty each term.
• Reconcile adjunct budgets with HR.
• Manage Travel and Expenses for Provost budgets lines.
• Order necessary supplies.
• Reconcile the ProCard statement monthly.
• Maintain files, prepare reports, and schedule appointments on behalf of the Provost.
• Manage projects in the Provost Office frequently involving senior administrators of the college.
• Serve as receptionist for the Provost Office by greeting visitors, answering phone, distributing mail, etc.
• Assist with high level confidential materials related to the area.
  
  

Minimum Qualifications:

Associate Degree and 3 years related experience. 

Preferred Qualifications:

Bachelor's Degree and 2 years related experience.

Additional Skills Requested:

Highly proficient in Microsoft Office including Word, Excel and Power Point.
Ability to quickly learn and consistently adhere to policies and processes.
Exceptional discretion and confidentiality.