Administrative Operations Coordinator

Job Title
Administrative Operations Coordinator


Requisition Number
RE47197


Working Title

Department Name
7H010:CoM Shared Services


Work Location
Lexington, KY


Grade Level
43


Salary Range
$39,894-63,814/year


Type of Position
Staff


Position Time Status
Full-Time


Required Education


BS




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


2 yrs




Required License/Registration/Certification

None



Physical Requirements

Sitting at computer workstation for extended periods. Repetitive motion.



Shift

Monday – Friday, 8:00 am to 5:00 pm



Job Summary

The College of Medicine is currently seeking an Administrative Operations Coordinator to play a vital role in supporting the executive search management and operations of the College of Medicine. This position works closely with key stakeholders to develop position specifications, leadership profiles, and search timelines for executive-level roles on behalf of the Dean. The coordinator proactively manages search projects, ensuring timely progress through effective communication, guidance, and logistical coordination. This includes facilitating interviews, organizing candidate travel and accommodations, and maintaining high-touch communication with prospective talent to ensure a positive candidate experience.

In addition the coordinator provides high-level executive support to the Assistant Dean for Administration and the administration team. This includes managing schedules and coordinating meetings. The coordinator plays a critical role in supporting the creation and implementation of policies, procedures, and project management tools.

The position also is also responsible for purchasing and expense management, ensuring compliance with university policies. This includes handling candidate recruitment-related expenses, maintaining procurement processes, and reconciling expenditures.

Lastly, the Administrative Operations Coordinator is a key player in fostering service excellence with internal and external customers, colleagues and stakeholders.

This individual will manage activities, provide high-level professional support, and assist with managing the flow of information from the department. Will also serve as a liaison with University-wide administrators and external constituents. The position reports to the College Recruitment Manager and will have frequent interaction with faculty, staff, and students. Will also interact frequently with senior administrative leadership for the University and College. This is a fast-paced environment requiring the ability to manage multiple detailed tasks while providing professional support and service.

This position is eligible for a hybrid work schedule. Must be on campus during candidate visits, but will be able to work remotely otherwise.



Skills / Knowledge / Abilities

The successful candidate will have the ability to manage multiple tasks and projects simultaneously, exceptional customer service, strong verbal and written communication skills, and a high level of attention to detail. Must also be comfortable with Zoom, Teams, Qualtrics, Microsoft Outlook, Word, Excel, and PowerPoint.



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Prior experience with project coordination preferred.



Deadline to Apply
09/26/2024


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.