Business Operations Manager 2

Initial Posting Date:

10/31/2024

Application Deadline:

11/15/2024

Agency:

Oregon Health Authority

Salary Range:

$6,901 - $10,674

Position Type:

Employee

Position Title:

Business Operations Manager 2

Job Description:

Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.

Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.

PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.

The Oregon Health Authority has a fantastic opportunity for a Business Operations Manager 2 to join an excellent team.

What you will do!

The purpose of the Business Operations Manager 2 position is to manage operational processes for the division, manage large scale projects, and manage process improvement projects relating to operations. This position will build the project improvement portfolio for the divisions operational processes and direct the team who will implement, manage, and provide direction to operations staff managing the divisions staffing resources, workforce strategy, and manage positions management for the division. This position will also manage the grants management function for the division. This management position will maintain the business continuity of operations for the division and other risk management deliverables. This position will play a key role in building and maintaining equity in our operations team and in the division through partnering with outside entities to improve equity in our hiring practices. This manager will also lead equity-based projects to contribute to the achievement of the OHA 2030 goal of eliminating health inequities.

Work Location The work location for this position can include hybrid/remote options and will primarily be based in Portland or Salem, either in an office, cubicle, or an agreed-upon remote work environment with significant use of a computer and video conferencing tools. The work location may be subject to change at the discretion of the hiring manager. Confidentiality of information must be maintained at all times. Occasional travel to meetings and trainings will be required.

Please click here to view the position description.

What's in it for you?

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and/or work remotely with a team a team of bright individuals who work in remote locations. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.

This position falls under the Business Operations Manager 2 classification. The AA Rate Pay Range for this position is $6,901.00 -$10,674.00 USD Monthly

The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths, and values of the people of Oregon. Click here, to learn more about OHA’s mission, vision, and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law.

What we are looking for:

MINIMUM QUALIFICATIONS:

A Bachelor’s degree in in Business Administration, Management, Public Administration, or closely related field and three years of professional level experience OR

Six years of supervision, management, progressively managing resources and operations and achieve outcomes through the management of more diversified functions, or a single, large, and complex function, or a combination of classifications with competing or diversified use of resources.

Desired Attributes:

• Demonstrated ability in developing strategies for effective and efficient execution of operational processes.
• Track record of providing direction and oversight of operations coordinators and managers in deploying operational strategies for the division.
• Demonstrated skill in providing direction to operations coordinators in developing consistent and standard operating procedures and processes.
• Extensive experience in working across organizations to develop systems, tools and procedures to assist staff and managers in achieving divisional and organizational objectives.
• Proficient in overseeing recruitment, hiring, staffing, and onboarding processes.
• Demonstrated ability in collaborating with the Director of Operations and other division leaders to develop and manage the workforce strategy for the division.
• Track record of ensuring the establishment and maintenance of an equitable hiring process and supporting toolset.
• Demonstrated skill in partnering with hiring managers to evolve equitable hiring processes with advancements in equity practices.
• Proven experience in overseeing the consistent use of the hiring process, ensuring appropriate documentation and archiving.
• Extensive experience in developing and managing tracking practices to monitor trends for updating and improving hiring and position management processes.
• Skill in managing operations coordination staff in the onboarding of new staff members.
• Collaboration skills in developing onboarding tools and processes for efficient and equitable onboarding of employees hired into the division.
• Proficient in providing guidance to division leaders on appropriate number and classification use of qualified staff to ensure workload balances in program areas.
• Proven experience in maintaining responsibility for the division's continuity of operations plan following agency-wide and statewide standards.
• Skill in prioritizing projects in the portfolio based on division need and input from program directors in the division.
• Collaboration skills in managing operations and project staff members.
• Proficient in providing leadership in the development of risk management practices for contracting, financial and budget, and other operations processes.
• Demonstrated ability in overseeing and directing all division grant application submissions and periodically reviewing for compliance.
• Track record of overseeing all grant-related contract development and negotiations with contracted parties.
• Skill in building and maintaining the operational project management portfolio for the division.
• Collaboration skills in providing oversight to ensure that projects are completed on time, within scope, and within budget.
• Demonstrated skill in developing best practices and tools for project management using industry tools.
• Proven experience in managing division project managers and project coordinators.
• Proven experience in delivering effective presentations of project goals, vision, timeline, and implementation processes to internal and external partners, ensuring clarity and alignment with project objectives.

How to apply:

Complete the online application

Complete questionnaire

Upload Resume (Required)

Upload Cover Letter (Required)

*Applications without the required resume and cover letter will be removed from consideration.

The following opportunity is open in Workday and the posting closes at 11:59 PM on the close date listed.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Need Help?

If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Tracy Blach at 503-509-5513 or tracy.blach@oha.oregon.gov

Additional Information

• Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
• If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. Veterans: To receive veterans' preference points, please submit the following required documentation when you apply:
• A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service-connected pension for the five (5) point preference.
• A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference.

We do not offer VISA sponsorships or transfers at this time. You will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.

If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed. Applicant Help and Support webpage.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate based on protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants based on their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.

OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.