Fiscal/Administrative Manager 1(Hybrid)
Administrative
Contract
Introduction
Are you looking to grow your career with the State of Connecticut? If so, take a look at this great opportunity below!
The State of Connecticut, Department of Energy and Environmental Protection's Bureau of Central Services, Financial Management Division currently has a job opportunity for a Fiscal/Administrative Manager 1 in the Procurement and Assets Division located in Hartford, CT.
WHAT WE CAN OFFER YOU
- The chance to work for a Forbes top company: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
- Generous paid time off (vacation, sick and personal) plus 13 paid holidays;
- A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings;
- State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.
In addition, the State puts an emphasis on:
- Providing limitless opportunities;
- Hiring for diversity and fresh perspectives;
- Performing meaningful work and;
- Encouraging a healthy work/life balance!
POSITION HIGHLIGHTS
- This position is full-time, following a first shift schedule, 40 hours per week, 8:00 AM - 4:30 PM, scheduled Monday - Friday, and offer the potential for telework.
- This position will report to the Assistant Chief of Fiscal Administrative Services and will be responsible for management of the full range of functions within the Department's Financial Management Division.
- This position will assist in overseeing the annual physical inventory process for the agency and analyze results for compliance with the State Property Control Manual as well as coordinate program goals and objectives with program offices and act as liaison to our internal stakeholders.
- The individual will evaluate staff and develop work and training plans and will manage internal financial software and its interface with Core-CT and other asset management software.
- The incumbent will also have direct oversight of asset management and inventory control responsibilities.
- The agency is tasked with the management of over 35,000 assets and controllable items dispersed geographically throughout the state within excess of 200 responsible asset management (AM) units.
ABOUT US
The Connecticut Department of Energy and Environmental Protection (DEEP) is charged with conserving, improving and protecting the natural resources and the environment of the state of Connecticut as well as making cheaper, cleaner and more reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in rebuilding Connecticut’s economy and creating jobs – and to fostering a sustainable and prosperous economic future for the state.
Selection Plan
Before you apply:
- In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- For assistance in applying please read or watch our Applicant Tips on How to Apply!
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.
EXAMPLES OF DUTIES
- Schedules, assigns, oversees and reviews the work of staff;
- Provides staff training and assistance;
- Conducts performance evaluations;
- Determines priorities and plans unit work;
- Establishes and maintains unit procedures;
- Develops or makes recommendations on the development of policies and standards;
- Interprets and administers pertinent laws;
- Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
- Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;
- Assists in planning and implementation of financial aspects of EDP systems;
- Utilizes EDP systems for financial records, reports and analyses;
- Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
- Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;
- In addition to supervising fiscal/administrative functions may supervise support services;
- In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;
- Performs related duties as required.
OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:
- Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;
- Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;
- Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;
- Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;
- Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;
- Researches, interprets and administers pertinent laws and regulations;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
- Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
- Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;
- Considerable
- interpersonal skills;
- oral and written communication skills;
- Considerable ability
- to understand and apply relevant state and federal laws, statutes and regulations;
- to prepare and analyze financial and statistical reports;
- Ability to
- analyze budgetary and related problems;
- utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been supervising professional level staff.
NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
- A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.
PREFERRED QUALIFICATIONS
- Experience preparing the Generally Accepted Accounting Principles (GAAP) CO-59 Asset and Inventory Report;
- Experience using Microsoft Office, including Excel, Word, Outlook and Teams;
- Experience working with CORE-CT as it pertains to procurement and assets;
- Experience supervising and overseeing mail room operations, including handling mail distribution, postage, and courier services;
- Experience conducting routine analysis and updates of the purchasing card (P-card) procedures to ensure accuracy, regulatory compliance, and efficiency;
- Experience in database management, data processing, data analysis, and contributing to programing development;
- Experience interpreting, and applying all state and federal contracts, statutes, regulations, and guidelines as they pertain to asset management, and procurement;
- Experience supervising staff, including overseeing daily tasks, managing performance, and ensuring adherence to established protocols and procedures;
- Experience communicating with vendors, peers, management, and external stakeholders through both oral and written communication; and
- Experience overseeing the annual physical inventory process for an agency, and analyzing results for compliance with the State Property Control Manual.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.