HERC Support Specialist (AS1)

Initial Posting Date:

09/26/2023

Application Deadline:

10/11/2023

Agency:

Oregon Health Authority

Salary Range:

$3,022 - $4,465

Position Type:

Employee

Position Title:

HERC Support Specialist (AS1)

Job Description:

Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.

Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.

PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field. 

The Oregon Health Authority has a fantastic opportunity for an experienced Health Policy & HERC Support Specialist to join an excellent team. This is a full-time, permanent, represented position with Health Policy and Analytics.

What you will do! 
As a part of the Business Operations unit, you will perform and coordinate administrative tasks supporting the Health Evidence Review Commission (HERC) within the Health Policy & Analytics division. Along with divisional tasks, this position supports the Director, the program staff members as well as subcommittees and boards. This position will actively participate in the agency management team with responsibility for completing assignments received in management team meetings. This position resides in the Administrative Support team of the Business Operations Unit of the Health Policy and Analytics Division.  There are 6 functional areas of support provided to the division including: administrative and operational support, office support, web management and technical tasks, public meeting support, communication, and administrative support. The purpose of the Business Operations Administrative Support team  is to provide appropriate levels of administrative services to the programs areas of the division and provide operational and process efficiency.  This position may be remote and will require some in state travel ranging from two to six times a year to support in person meetings. 

Work Location: The work of this role may be conducted remotely; but may require intermittent in state travel to provide in person support at meetings.

Please click the link below to view the position description.
https://wwwauth.oregon.gov/oha/Jobs/PostionDescriptions/AS1%20HERC%20Su…

What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and/or work remotely with a team a team of bright individuals who work in remote locations. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.

This position falls under the Administrative Specialist 1 classification. The AA Rate Pay Range for this position is $3,022- $4,465 USD Monthly.

The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths, and values of the people of Oregon. Click here, to learn more about OHA’s mission, vision, and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law.

What we are looking for: 
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.

Desired Attributes: 
•    Procedural Knowledge: Capability to maintain a desk reference of processes and procedures.
•    Meeting Management: Proficient in scheduling and supporting meetings, both in person and remotely, effectively using remote tools such as Zoom and MS Team
•    Communication: Strong interpersonal and communication skills.
•    Public Meeting Support: Ability to develop and implement policies and procedures for efficient public meetings, while integrating requirements of public meeting law.
•    Experience supporting managerial staff, including calendar and schedule management
•    Ability to work independently and proactively.

How to apply:
Complete the online application
Complete questionnaire
Upload Resume (Required) 
Upload Cover Letter (Required) (explain how your professional, educational, and personal (lived) experience qualifies you for this position that correlates with the desired attributes)

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Need Help?
If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Tracy Blach at 503-509-5513 or tracy.blach@oha.oregon.gov   

Additional Information
•    Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
•    If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
•    We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
•    If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
•    Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
•    Applicant Help and Support webpage
The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate based on protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants based on their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.