Medical Records Specialist 1 (32 Hour)(Part-time | Office/On-site)

Introduction

Looking for an exciting opportunity to make a real impact?

Join us and be part of a revolutionary team shaping the future!

The Southwest Connecticut Mental Health System (SWCMHS), under the umbrella of the State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is seeking a qualified individual to join our team as Medical Record Specialist 1 (PCN 144686) in Bridgeport. The Southwest Connecticut Mental Health System is determined to transform itself into a person centered/recovery-oriented system of care, and these positions are vital to this process of transformation. Find out more information on how you will help this transformative process below!

POSITION HIGHLIGHTS:

• Work Schedule: First Shift, Monday - Friday
• Work Hours: Part-time, 32 hours per week
• Work Shift: Monday through Thursday, 8:00 a.m. - 4:30 p.m. and Friday, 8:00 a.m. - 12:00 p.m.
• Location: 1635 Central Avenue, Bridgeport, CT

WHAT WE CAN OFFER YOU:

• Visit our new State Employee Benefits Overview page!
• The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

Benefits may vary for part-time positions.

WHAT YOU'LL BE DOING:

• Assisting in maintaining records on admissions and discharges and creating reports.
• Conducting all of the releases of information for Social Security, Department of Children and Families, Department of Social Services and outside providers.
• Preparing records that are subpoena and deliveries records to courts.
• Conducting audits of charts to ensure medical record documentation completion.
• Preparing reports and charts to surveying bodies such as Department of Public Health (DPH), Centers for Medicare & Medicaid Services (CMS) and Joint Commission

MORE ABOUT THE AGENCY AND FACILITIES:

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

With three locations throughout Fairfield County, the Southwest Connecticut Mental Health System (SWCMHS), promotes and administers comprehensive recovery-oriented services in the areas of mental health treatment and substance abuse prevention and treatment. These services include inpatient treatment programs and outpatient clinical services, as well as a wide range of additional supportive treatment services. 

Start with us! Stay with us! Grow with us!

Please note:

• A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.
• All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

Selection Plan

FOR ASSISTANCE IN APPLYING:

Please read or watch our Applicant Tips on How to Apply!

To Apply:

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
• You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
• In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
• This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

Important Next Step Information for After You Apply:

• Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
• For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

Connect With Us:

• Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
• Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Joseph K. Fried at Joseph.Fried@ct.gov, 860-924-7053.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.

EXAMPLES OF DUTIES

• Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts; 
• Inspects reports and records for omissions and errors; 
• Codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.); 
• Prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities; 
• Prepares death certificates, burial permits and other related records; 
• Prepares reports to state and federal agencies as required; 
• May attend probate court hearings and give testimony; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of
  • basic medical terminology and human anatomy; 
  • medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; 
  • principles of statistical data tabulation; 
  • office systems and procedures; 
• Skills
  • interpersonal skills;
  • oral and written communication skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.

PREFERRED QUALIFICATIONS

• Experience with court subpoenas proceedings.
• Experience with medical terminology.
• Experience with Outlook, Excel and Microsoft Office.
• Experience utilizing interpersonal skills in the workplace, with coworkers and clients.
• Experience providing clear and throughout communication.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.