Part-time Financial Associate I

11-Sep-2024

Part-time Financial Associate I

Harvard Medical School

66732BR

Position Description

The Department of Biomedical Informatics is hiring a Financial Associate. The Financial Associate will provide administrative and financial support to the department. The candidate must be able to prioritize tasks and work independently. This position will coordinate all aspects of accounts payable and receivable for a portfolio of HMS research core facilities and will assist in the financial management of the cores’ activities.

Responsibilities include, but are not limited to, the following functions:

Accounts Payable:

• Processing and/or submitting Purchase Orders or Payment Request requisitions;
• Conducting research on and clearing up old POs and requisitions;
• Investigating and resolving invoices that are on hold; assisting with setting up new vendors;
• P-card review, travel reimbursements,
• Performing other duties as assigned by the Director of Finance.

Accounts Receivable:

• Working with HMS service center administrators to generate monthly invoices and related accounting for internal and external customers;
• Ensuring any rejected invoices are reviewed and corrected in a timely fashion;
• Tracking revenue;
• Serving as the primary contact with Central Accounts Receivable Department (AR) and HMS departments/cores for invoicing inquiries and troubleshoot as required.

Financial Management:

• Reconciling monthly financials for all the service center accounts and non-sponsor accounts,
• Reviewing discrepancies with Cores Administrators and the Director of Finance,
• Assisting in other related tasks as necessary.

Basic Qualifications

3 or more years of administrative and/or related financial experience.

Additional Qualifications and Skills

• The candidate should demonstrate strong knowledge of MS Office applications such as Excel and Word.
• Must have the ability to pay attention to detail, strong analytical and organizational skills, ability to multi-task, and excellent customer service skills.

Additional Information

Please note this is a part-time, 17.5 hours (.5 FTE) per week position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Finance

Department Office Location

USA - MA - Boston

Job Code

400110 Financial Associate I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

054

Department

Biomedical Informatics

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Part-time

Pre-Employment Screening

Identity

Schedule

Part-time schedule | 17.5 hrs per week

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values   

https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-DK1