Production Manager, Memorial Hall/Lowell Hall Complex

28-Jun-2024

Production Manager, Memorial Hall/Lowell Hall Complex

Faculty of Arts and Sciences

66248BR

Job Summary

The Production Manager reports to the Director of the Memorial Hall/Lowell Hall Complex and has direct responsibility for the safe and appropriate event, performance and rehearsal use of the venues within the complex. The position participates in event planning, oversees house management and venues’ theatrical systems.

Position Description

Event Production: 30%

• Meets with building users to plan events, advising on full, safe and appropriate use of the venues
• Reviews and approves the technical scope, feasibility, and timeline for proposed events
• Prepares or approves CAD drawings for event-specific room arrangements
• Participates in the planning and logistical oversight of Commencement/Reunions activity in the Complex
• Plans and supervises the logistical and technical aspects of special events in the complex

House Management and Operations Systems: 20%

• Establishes and oversees House Management policies and procedures including those addressing safety, customer service, crowd control, emergency response, patron comfort and assistance for patrons and performers with disabilities
• Supervises the scheduling and coordination of equipment load-ins set ups strikes and load outs, table moves, piano moves and tunings, parking, security and custodial coverage for events
• Trains student event producers on safe and effective House Management procedures
• Oversees event producers and their vendors on safe and efficient use of the space

Supervisory Responsibilities: 20%

• Manages three permanent and 40 Temporary and LtHT student and non-student staff.
• Flex-time scheduling of staff based on administrative and event coverage needs
• Sets up and oversees Usher and Production Assistant training procedures
• Oversees payroll processes for staff

Technical Responsibilities: 20%

• Operates, maintains, and plans upgrades for theatrical systems
• Trains student producers on technical theatre requirements for their events as well as use of equipment
• Acts as audio/video technical information resource for special projects

Financial Responsibilities: 5%

• Administers $200K sub-department budget for equipment, services, and non-permanent personnel
• Tracks, reconciles and submits bills, invoices, and special event expenses

Summer Project Oversight: 5%

• Coordinates summer programs renting space at the complex
•  Advises on policies and practices, and coordinating with other departments on campus

Basic Qualifications

• Bachelor’s degree
• Minimum three (3) years’ experience in production management

Additional Qualifications and Skills

• Experience with direct supervision
• Ability to lead a team with strong supervisory skills
• Experience operating and maintaining theatrical lighting, sound, video and basic rigging equipment required 
• Ability to work effectively with faculty, students, and staff from diverse backgrounds
• Excellent communication skills
• Experience in event planning and execution preferred
• Knowledge of entertainment/technical theater industry standard, local, state, and national crowd control and technical theater safety codes and applications
• Proficiency in word processing, spreadsheet, and computer aided drafting software required
• Availability to work a varied schedule, including weekends, nights and holidays

Physical Requirements

Ability to lift 50lbs, walk or stand for extended periods of time and work at heights – from ladders, scaffolding and lifts

Working Conditions

on site postion

Additional Information

The Office for the Arts at Harvard supports student engagement in the arts and integrates the arts into University life. Through its programs and services, the OFA teaches and mentors, fosters student artmaking across all disciplines and abilities, connects students to accomplished artists, and creates inclusive communities that celebrate the rich diversity of Harvard College. By supporting the development of students as artists and cultural stewards, the OFA works to enrich society and shape communities in which the arts are a vital part of life.  The OFA is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Applicants from underrepresented populations are strongly encouraged to apply.

Work Format Details

This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Arts

Department Office Location

USA - MA - Cambridge

Job Code

AR0456 Artist Professional II

Work Format

On-Site

Sub-Unit

College

Salary Grade

056

Department

Memorial Hall/Lowell Hall Complex, Office for the Arts at Harvard

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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