Program Manager, Risk and Compliance Services
17-Oct-2024
Program Manager, Risk and Compliance Services
Financial Administration
67164BR
Position Description
Financial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.
Harvard University seeks a collaborative, organized, and strategic individual to be its Program Manager, Risk and Compliance Services.
Reporting to the Associate Director of Risk and Compliance, the Program Manager, Risk and Compliance Services will be responsible for administering the University’s Anonymous Reporting Hotline whereby the University’s employees, faculty, students, or others may report or seek guidance regarding reporting potential or actual ethical, integrity, safety, security, and compliance concerns without fear of retaliation. The Program Manager, Risk and Compliance Services will also be responsible for supporting the establishment and implementation of an organizational framework to coordinate and systematize the University’s Policy Office efforts in order to achieve standardization, efficiencies, and centralized management of university-level policies and support the Institutional Compliance Program. The person in this role will develop and foster close relationships with key stakeholders in Harvard’s central administration and schools.
Supporting the Institutional Risk and Compliance Officer, the person in this position will support Harvard’s Institutional Risk Management (IRM) program which provides a structured process for identifying, assessing, prioritizing and managing risks across various levels of the University. The person in this position will be directly responsible for supporting risk awareness building initiatives including the IRM Symposium, an annual event which brings together hundreds of stakeholders from across Harvard to network with one another and learn from experts and leaders in key risk areas germane to the University.
Typical Core Duties
- Coordinate and administer the Anonymous Reporting Hotline case management process, including outreach to, and follow up with, university officials, drafting of responses to reporters, maintenance of system records, report production and update of standard operating procedures, key contacts and related response templates.
- Work with Harvard schools, central administration units, and university-wide affinity groups/committees to support the establishment and management of the Policy Office. Specific duties may include development and management of a centralized policy website, a standardized policy development and management framework, and policy training and support.
- Support the
- Associate Director of Risk and Compliance in maintaining a compliance universe, identifying new and overlooked compliance areas, and conducting compliance assessments using a risk-based approach.
- IRM program including assisting the IRCO with the university-wide risk assessment process and planning and executing the annual IRM Symposium in addition to other educational programs and awareness initiatives that promote risk management practices, ethical principles and compliance obligations.
- Stay abreast of current events, applicable laws, regulations, and trends in the higher education risk and compliance landscape to support the University’s compliance efforts.
- Perform other related duties as required.
Basic Qualifications
- Bachelor’s degree or equivalent work experience required
- Minimum of 7 years’ experience in a financial, compliance or audit role
Additional Qualifications and Skills
The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
- 2+ years’ experience in a compliance, policy management, or legal role
- Experience in a University or healthcare setting a plus
- Project management experience and skills
- Event management experience a plus
- Demonstrated leadership and facilitation skills
- Knowledge of
- Microsoft Office Suite, advanced excel skills
- Navex’s EthicsPoint hotline software a plus
Certificates and Licenses
- Certified Compliance and Ethics Professional (CCEP) or Certification in Healthcare Compliance (CHC) is preferred, but not required.
Working Conditions
- Work is performed in an office setting
- Frequent travel to other sites across the University is required
Work Format Details
FAD actively supports hybrid work where business needs allow. This position will be hybrid requiring 1-2 days a week onsite. Additional travel to campus may be necessary based on business needs and the nature of work. Examples include bi-annual or quarterly Town Halls, critical business meetings or other work events. Advance notice will be provided. Additional details will be discussed during the interview process. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
About Us
More about FAD:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.
Within our own community, we aspire to:
- Engage with respect, honesty, and integrity
- Cultivate equity, diversity, inclusion, and belonging
- Welcome innovation, collaboration, and flexibility
- Enjoy our work, grow professionally, and aim for the extraordinary
Learn more about Financial Administration (harvard.edu) and our eight reporting units (https://finance.harvard.edu/).
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Finance
Department Office Location
USA - MA - Cambridge
Job Code
F0358P Auditor IV
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
------------
Salary Grade
058
Department
Risk Management & Audit Services
Union
00 - Non Union, Exempt or Temporary
Time Status
Full-time
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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