Staff Support Associate II

Job Title
Staff Support Associate II


Requisition Number
RE48272


Working Title

Department Name
3J540:Employment


Work Location
Lexington, KY


Grade Level
40


Salary Range
$15.30-24.50/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education

HS



Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience

3 yrs



Required License/Registration/Certification

None.



Physical Requirements

The essential job functions of this position require you to: communicate and work cooperatively with staff, faculty and applicants from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service; complete work with interruptions; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position, utilizing computer, keyboard, mouse and telephone the majority of the day; and work successfully in a team as well as independently.



Shift

Monday through Friday; 8:30 am to 5:00 pm;(37.5 hours/week).



Job Summary

This position contributes largely to Human Resources’ customer service reputation through assisting applicants, new employees, and hiring departments in-person as well as through the UK jobs email and Employment customer support phone line. Specific core responsibilities include:

- Respectfully greet and assist all walk-in traffic, including individuals using our applicant computer lab.
- Promptly and enthusiastically answer phone calls and employment emails.
- Provide technical support to applicants and hiring department regarding the university applicant tracking and on-boarding system.
- Effectively refer customers to appropriate area of Employment and/or escort through the appropriate front desk processes based on the customer’s needs.
- Actively listen and observe customers as they complete Employment processes to make informed recommendations to improve the overall customer experience.
- Complete new hire paperwork, including Federal I-9 Employment forms, with 100% accuracy.
- Ensure institutional compliance with background check state law by following established department protocols.
- Track various measures of customer related activity and use those measures to proactively plan for high volume periods.
- Promptly, accurately, and independently perform numerous administrative duties and actively contribute to the Employment team’s goals (complete projects, serve on work groups, etc.).



Skills / Knowledge / Abilities

Duties of this position require any successful candidates to have a superior customer service skill set including a demonstrated ability to appropriately engage customers from a variety of backgrounds. The ability to effectively communicate with customers face-to-face, over the phone and through email is critically important as are solid judgment, problem solving and organizational skills. Must be a team player and an active listener who learns and adjusts actions to continuously improve his/her performance. Also must be able to interact with customers in an empathetic and customer service oriented manner in potentially stressful interactions and high volume periods.

Software application knowledge, understanding of the Form I-9 process, and experience in managing a multi-phone line system are also a plus.



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Customer Service experience in a fast-paced environment preferred.



Deadline to Apply
12/02/2024


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.