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Title:&nbsp;Executive Assistant I to the President
Pay Rate:&nbsp;$36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Number of Positions:&nbsp;1
Position #:&nbsp;600400
Classification: 3 - on campus
Department: President’s Office
Type of Appointment:&nbsp;Full-Time
FLSA Status:&nbsp;Non-Exempt
Required Documents Needed to Upload at Time of Application:
·&nbsp;&nbsp;&nbsp;&nbsp;Resume
·&nbsp; &nbsp;&nbsp;Unofficial Transcripts
·&nbsp;&nbsp;&nbsp;&nbsp;Three Professional References (See below)
Reference check requirements:
​ Non-supervisory roles: three (3) current or former supervisors
·&nbsp; &nbsp;&nbsp;Personal references (friends, clergy, customers, relatives) are not considered acceptable references
Job Summary: The overall purpose of this job is to support the President’s Office by carrying out administrative tasks, performing clerical duties, and assisting staff, students and other constituents in solving problems.
Essential Functions:
50% Organizational Support:
<ul>
<li>Picks-up mail for the President’s Office and routes it accordingly. Prepares letters, parcels for mailing for USPS or FedEx as needed.</li>
<li>Maintains the office filing system including file rotation by keeping files current.</li>
<li>Assists with preparations for conferences and special events as needed.</li>
<li>Assists Executive Assistant III in maintaining President’s calendar as needed.</li>
<li>Makes travel arrangements for President as needed.</li>
<li>Maintains personnel, financial, statistical and other important records as needed.</li>
<li>Maintains President’s direct reports sick/annual leave forms by electronic reporting.</li>
<li>Assist in keeping policies updated along with Executive Assistant III.</li>
<li>Oversees requisitions for office and college purchases/memberships.</li>
<li>Other duties as assigned.</li>
</ul>
30% Communication: 
<ul>
<li>Help proof and prepare for distribution documents such as letters and memos from drafts or notes.</li>
<li>Attends President’s Staff meetings and assists with setup &amp; note-taking.</li>
<li>Maintains contact with external and internal constituents for the President through oral &amp; written communications including address/phone files</li>
<li>Maintain the President’s Office inbox.</li>
</ul>
20% Commitment to Service: 
<ul>
<li>Greet &amp; welcome visitors and assist in solving problems for students, staff and others.</li>
<li>Assist the Executive Assistants of Academic Affairs, Student Affairs, External Affairs, and the Foundation, as needed.</li>
<li>Provides support to Institutional Compliance and TnCIS as needed.</li>
</ul>
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Result Areas: Efficient coordination of the President’s schedule, timely and accurate preparation of reports, and effective communication with internal and external stakeholders.
Job Requirements: 
An associate’s degree and 3 years or a HS diploma and 4 years of administrative or secretarial experience is required.
A Bachelor’s degree is preferred
Part-time work experience is calculated at 50% of full-time experience.
Skills &amp; Abilities: 
<ul>
<li>Exhibit excellent verbal and written communication skills for clear and professional interactions.</li>
<li>Maintain a high level of organization to manage documents, files, and administrative tasks efficiently.</li>
<li>Handle sensitive information with confidentiality and professionalism.</li>
<li>Quickly identify and resolve issues that arise.</li>
<li>Proficient in using office software and tools for scheduling, communication, and data management.</li>
<li>Coordinate and manage events, meetings, and travel arrangements seamlessly.</li>
<li>Build and maintain positive relationships with internal and external stakeholders.</li>
<li>Able to engage in the College’s mission and values.</li>
</ul>
Complexity &amp; Creativity: Experience in the use of Microsoft Word, Excel, R-25, Sci-Quest, Banner software. A sound knowledge in standard administrative procedures and organizational structure, Knowledge of phone etiquette, filing, ordering supplies, mailings, oral and written communication skills, use of calculator, fax, copy and scanning machines. Ability to interact well with others; skills in organizing and prioritizing multiple tasks; maintaining confidentiality, maintaining excel databases for various mailings, contact lists kept current, proofing. Must be able to function independently and also work with co-workers. Must be able to use appropriate judgment, decision-making and maintain confidentiality. A second language is not necessary for the job but could be helpful. Technical proficiency is maintained by attendance of software training and other professional development opportunities.&nbsp;
Magnitude of Impact: The decisions made in the President’s Office affect all students, faculty and staff.
Responsibility for Accuracy: There could be errors regarding dates and times of meetings; placing wrong dates on the President’s calendar. Also, transposing phone numbers, incorrect addresses, leaving off names from distribution lists. The effect would be embarrassing for the President.
Judgement &amp; Decisions: Setting-up appointments for the President, ordering supplies, making decisions when setting-up a meeting space.&nbsp;&nbsp;
Full-time Employment Benefits:
​• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if​​enrolled in health plan
​• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
​• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
​• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the left to apply.
#mrp
​

Motlow State Community College


      Executive Assistant I to the President
    

As the application administrator, your role will be pivotal in providing comprehensive IT application support. This will involve&nbsp;a range of tasks, from installations and upgrades to configuring and administering cloud-based and server-side application software. You will be the go-to person for different functional areas of the college, ensuring the smooth running of our systems. Your responsibilities will also include performing quarterly course archival operations, testing and deploying custom code changes, and developing data feeds between external applications using data migration tools in Salesforce.&nbsp;In this position, you will be expected to customize and develop Salesforce user profiles and rule sets, provide Tier III/other support per request from various constituencies, and troubleshoot program issues.As the administrator, you are responsible for serving as an escalation contact for issues with vendor services and planning integration strategies between applications, including programming and testing. You must be able to study and recommend automated approaches for application administration tasks that leverage resources, keep current on new software features, and provide updates on work tasks, including issues potentially impacting the on-time completion or quality level of assignments. Additionally, in this role, you will provide detailed analysis and documentation for functions, support developers during the implementation of projects, confer and collaborate with staff IT staff in other departments, apply patches and upgrades, and complete coding and scripting tasks.&nbsp;Minimum Qualifications: &nbsp;<ul><li>B.S. degree in computer science or information systems with at least two years of relevant experience</li><li>Excellent communication, time management, problem-solving, collaboration, multitasking, planning, documentation, interpersonal, analytical, technical, and organizational skills</li><li>Experience with Linux and Bash shell, SQL, HTML/CSS/JavaScript, and Oracle technologies</li><li>At least two years of relevant experience with technical implementation, daily operations, and long-term maintenance of enterprise applications</li><li>Able to develop positive relationships with users and be self-motivated</li></ul>Preferred Qualifications:&nbsp;<ul><li>Previous experience in higher education related job with Banner, uPortal, CAS/SAML, or Salesforce</li><li>Experience with Oracle Cloud Infrastructure, Terraform, Docker, and/or Kubernetes</li><li>Experience with Java, PL/SQL, Jenkins, Git, Apache HTTP Server or Nginx, and Apache Tomcat</li></ul>Certificates, licenses, and registrations: <ul><li>Valid driver’s license</li></ul>Travel required: <ul><li>Less than 10%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.&nbsp;

Savannah College of Art and Design

Application Administrator

As a windows system administrator, your primary responsibilities will be all aspects of Windows systems administration, including deployment, configuration, standardization, security analysis, maintenance, disaster planning, technical review of products and alternatives, optimization of virtual environments, and SAN integration. You will deploy, configure, and secure Windows servers and workstations in both physical and virtual environments, review hardware and software requirements to provide customized server-based solutions using best practices, and will also analyze, test, review, and adjust host security standards and best practices on a regular basis. You will analyze and respond to performance metrics and problems, troubleshoot and modify server operation systems and their installed components, and analyze and test recovery strategies and DR procedures for server operating systems and their installed components. Regularly, you will use scripts, code, programs, and packages to automate and simplify administrative tasks, deployments, and inquiries; integrate systems with management utilities for maintenance; and investigate, recommend, and implement standards that increase uptime and improve performance.Among other duties, you will work with database administrators and web programmers to ensure optimized deployments for their environments; schedule, test, and install patches, upgrades, and maintenance packages; and work with procurement and department heads to validate, research, and ensure proper software acquisition, deployment, and licensing for SCAD. You will also provide third-level support for techs and second-level support to administrators; monitor, audit, and respond to daily backup activity and other appropriate services as needed; and review, test, and validate new network devices.The successful candidate has a strong history of integrating services and servers within standardized and centralized authentication directory servers (e.g., Active Directory, LDAP, CAS, etc.). Experience packaging and deploying applications, as well as deploying standardized operating systems to servers and clients, is essential.Minimum Qualifications: <ul><li>Bachelor’s degree in computer science, information technology, or related discipline OR equivalent combination of experience and education</li><li>Experience with configuration, deployment, and security for Windows workstation and server operating systems environments via SCCM, MDT, GPO, or similar technologies</li></ul>Preferred Qualifications: <ul><li>Five years of professional systems administration experience</li><li>Advanced knowledge of PowerShell scripting/programming Experience with web service and module configuration, security, and deployment (e.g., IIS, Apache, Tomcat, PHP, etc.)</li><li>Demonstrated understanding of database (MySQL, MSSQL) support requirements and configuration (e.g., backup procedures, client and web connectivity, update validation, performance tuning)</li></ul>Certifications, licenses, and registrations: Appropriate certifications for position preferred.Work Hours:&nbsp;The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.ADA Tag:&nbsp;To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Windows System Administrator II

Title: Senior Administrative Associate
POSITION SUMMARY This position will provide directed administrative support to the various divisions within academic affairs and workforce and may at times be assigned to one division for a specified period of time to offer coverage and support as needed.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues. Provide general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls, and processing incoming/outgoing mail, FedEx and UPS. Utilize various computer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest. Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services.
Maintain the academic sections of the college catalog in Acalog. Provide coverage and support for various divisions within Academic Affairs and Workforce Development. Maintain policy and procedure manuals for Academic Affairs, such as faculty handbook and day to day procedures. Assess inquires directed to the Division and determines the proper course of action, and delegates to the appropriate individual to manage the response. Prepare routine correspondence, reports, contracts, forms, and other documents. Greet and assist visitors and callers by providing information and/or directing them to the appropriate person. Serve as a receptionist for the office area. Assist with assembling information for various reports and projects.
Keep appointment schedule, arranging meetings and interviews as necessary. Make arrangements and prepares for travel, conferences, appointments, special events or other business activities. Analyze and interpret directives, policies, procedures, guidelines, etc. Determine type of data, forms, records, or methods needed and collects and/or compiles data. Compose routine and non-routine correspondence independently. Develop and maintain personnel, financial, statistical and other records. Maintain and order office supplies and other materials as needed. Coordinate workflow among offices or departments. May supervise student workers and/or temporary employees. Performs other duties as assigned.
REQUIRED QUALIFICATIONS High school diploma or equivalent.
Two (2) years’ experience in administrative support.
Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
Proficiency with word processing, spreadsheets, and presentation software.
PREFERRED QUALIFICATIONS Associate’s degree from an accredited institution.
Certified Administrative Professional Certification (CAP).
Experience with Acalog.
Experienced in preparing documents, reports and presentations.
Experience with SciQuest and Banner.
KNOWLEDGE, SKILLS AND ABILITIES Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required; i.e., the ability to communicate effectively orally and through written correspondence as well as in communicating with individuals in one-on-one situations. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with diverse internal and external constituencies.
Open Until Filled: Yes
Rate of Pay: $37,186.50 - $44,635.50 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Associate
    

Position Title Department Administrative Assistant, Athletics Job Category Support Staff Range Minimum $45,743 Position Type Full Time Department Athletics Job Summary Provide administrative support for the Athletic Director, department staff and coaching staff. Work independently on projects as assigned by the Athletic Director. Administrative management of the department to include maintaining the department budgets (Intercollegiate Athletic Teams, Fundraising, and Foundation; handling all purchasing requisitions, budget transfers, verification reports, work orders, purchase orders; cash transmittal’s, deposits, and petty cash management; and monitoring athletic scholarship funds. Responsible for travel arrangements for all Intercollegiate Athletic programs and Director of Athletics as well full time athletic staff. This includes identifying mode of transportation, reserve lodging, submitting registrations, and preparing travel request authorizations to include meal allowances, travel expenses, and other potential expenses. Responsible for reconciling all expenses post-travel. Responsible for preparation and forwarding of all correspondence for Athletic Director and other Athletic Department staff. This includes assisting in the preparation of all annual reports including EADA gender equity, Athletic Department end of year review, and all region conference reports. Responsible for completion of NJCAA eligibility forms and maintaining official team roster. Maintain department and staff memberships in the NJCAA, Region XIX, GSAC, NATYCAA, NACDA, AAA and Aquatics CPO certifications. Handles all administrative support responsibilities related to department events, including preparing advertising, printing of brochures, processing of applications, purchasing equipment and materials. (Ex. Hall of Fame, Team Fundraising initiatives, Foundation Golf outing, CCM Open House and community service events). Calculate and process employee time sheets, prepare payroll/PTAA forms for staff and student aides, and maintain personal leave balances for staff, including vacation time, sick time, personal time, etc. Serve as one of the college’s Campus Security Authorities, responsible for reporting to Public Safety any activities that may be considered criminal instances. Other duties as assigned. Qualifications - Education Two-year Associate Degree or progress towards graduation preferred with 2 years of administrative assistant experience. High School graduate with 3-4 years of administrative assistance experience. Qualifications - Experience Minimum of 2-4 years of general office experience Qualifications - Skills The ideal candidate is comfortable with providing support in a high trafficked office and has proven high quality customer service skills. Experience with Microsoft Office Suite, experience in using databases, and the ability to learn new technology. Must demonstrate great communication skills, pleasant telephone manner, ability to manage multiple tasks simultaneously, and the ability to work independently. Work Hours Traditionally 8:30-4:30, Monday – Friday. Flexible schedule necessary for some nights and weekends based on institutional, departmental and community service events.

County College of Morris

Department Administrative Assistant, Athletics

11-Jul-2024<h4>Administrative Coordinator</h4>University Administration 66355BRJob SummaryHarvard Allston Land Company (HALC) is a subsidiary of the University and will oversee the planning and development for the University’s Enterprise Research Campus (ERC) in Allston.&nbsp; Initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units and a hotel and conference center. The Administrative Coordinator reports to the Director of Finance and Operations for HALC. &nbsp;As a member of the HALC team the Administrative Coordinator provides a wide range of complex administrative support duties for HALC. Serves as the principal administrative contact for internal and external constituencies and provides a high level of customer service in all aspects of work. The Administrative Coordinator serves as principal coordinator for a variety of activities/processes associated with HALC’s provision of service and/or activities. Provides, organizes, manages, and implements administrative and logistics support to HALC; works in collaboration with other administrative and departmental staff to ensure timeliness and responsiveness of all office support services.&nbsp; Provides a wide range of complex administrative support duties including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages reimbursement processing, including collecting receipts and knowing/applying relevant policies and guidance.Position DescriptionThe Administrative Coordinator will be responsible for, but not limited to the following activities:<ul><li>Provides general administrative support to HALC</li><li>Assist in day-to-day HUIT services for the HALC team; computers, phones (desktop &amp; mobile), printers, AV, and peripheral tech, etc.</li><li>Assists in the coordination of HALC staff meetings, department-wide events, internal office relocations, catering, and media needs as necessary.</li><li>Schedule meetings and coordinate meeting logistics, prepare agendas, as well as draft and edit emails, meeting notes, announcements, memoranda, and other general correspondence.</li><li>Arrange travel for staff and invited guests using Harvard preferred travel agencies.</li><li>Responsible for stocking the office supplies and kitchenettes for HALC location, submits service requests and manages vendor response.</li><li>May assist with website updates and changes.</li><li>Develop and maintain effective electronic filing and systems/workflows for scheduling, task management, and other administrative needs.</li><li>Services as departmental coordinator a resource for key business systems: Buy2Pay, Concur, etc.</li><li>Other administrative and programmatic duties as assigned.</li></ul>Specific responsibilities include: Scheduling: Schedule meetings for director-level staff as required. Schedule conference rooms or other locations; working closely with hosting facilities. Prepare budgets for catering or expenses associated with meetings. Secure parking for guests. Ensure AV equipment is functioning properly before each meeting if in a conference room. Provide necessary props if needed. Events: Plans departmental events (team, tours, instructional lunch meetings, catering, celebratory events, itineraries, department retreats, holiday party, and other project events. Prepare expense business purposes for all catering / event-related department card transactions. Travel: Arrange meetings and travel for staff, invited guests, including for conferences, field work travel, and other. Facilities: Ensuring kitchen is well-stocked and clean; Submits departmental requests for swipe access; Maintains departmental directory (visual and digital). Requests for work orders and keys. Departmental Administrative Support: Serve as department receptionist, information resource, and provide general administrative assistance for staff and visitors. Handle department incoming and outgoing mail daily. Manages complex calendars and administrative support for faculty HALC staff, schedules and creates meeting requests. Serve as the main point of contact for departmental IT needs such as copiers/scanners, projectors, etc. Makes departmental purchases as applicable. Manage department file share permissions and customized access.Basic QualificationsBasic Qualifications are the minimum threshold a candidate must meet&nbsp;in order to&nbsp;be considered for this role.<ul><li>Minimum of 3 years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward experience&nbsp;</li><li>Demonstrated proficiency with MS Office applications</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>The Administrative Coordinator should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.</li><li>Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment</li><li>Demonstrated ability to learn new technologies. Experience with social media and managing web presence is a plus.</li><li>Attention to detail, ability to multi-task, analytical and problem-solving skills</li><li>Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust</li><li>Demonstrated ability to work independently and collaboratively</li><li>Demonstrated initiative and resourcefulness</li><li>Excellent organizational skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands</li><li>Accountability and sound judgement</li></ul>Additional InformationThis position will be based in&nbsp;Allston, MA. The position requires 5 days per week on campus Monday through Friday.&nbsp;The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Allston Job Code403134 Coordinator I Work FormatOn-Site Sub-Unit------------ Salary Grade054DepartmentHALCUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KP1

Harvard University FAS Human Resources

Administrative Coordinator

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!Role: The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative support to the Clinical Manager and overall clerical support for the Clinical Team.Qualifications: • High School Diploma required; Associate’s Degree preferred • Previous administrative experience preferred • Excellent typing, organizational, time management and communication (written and verbal) skills • Computer literate with familiarity of Word processing and spreadsheet applications • Customer relations’ experience preferred • Medical terminology preferred • Able to remain calm and troubleshoot/handle patient/family crisis situations • Ability to shift priorities • Able to manage the emotional stress of working with terminally ill patients and their families • Ability to perform the essential functions and physical requirements (including, but not limited to: lifting items, bending, pushing/pulling, kneeling) of the job with or without reasonable accommodation Competencies: • Satisfactorily complete competency requirements for this position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe the Company's health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position. Job Responsibilities: • Provides administrative support for Clinical Manager and Clinical Team. • Orders office supplies and processes mail. • Responds as a professional first-line resource for answering clients' concerns. • Assists with computer, phone, voicemail and service issues. • Updates daily census and prepares weekly IDG paperwork. • Triages physician order calls to appropriate person. • Completes and follows through on requests for Per Diem staff. Follows through with scheduling process per established policy. • Maintains stock forms. Responsible for exchanging revised forms and replacing with new forms. • Sends out and assists manager with reports. • Responsible for physician and team notification of patient expiration, change in location (transfer to hospital, SNF, ALF, home) and revocation. • Performs other duties as assigned.This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

Chapters Health System

Team Secretary-Lehigh Acres

Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference.We offer team members:<ul><li>Careers with purpose</li><li>Teamwork environment</li><li>Amazing 401K Retirement Plan</li><li>Envision Paid Life Insurance</li><li>Medical, Dental, Vision, FSA Plans</li><li>10 Paid Holidays</li><li>PTO &amp; Vacation</li><li>Tuition Reimbursement </li></ul> POSITION SUMMARY The Clinic Office Coordinator is responsible for the clinic flow and the daily non-clinical operations of the Envision Vision Rehabilitation Clinic environment. The Clinic Office Coordinator works under the direction of the Director of Rehabilitation Services to coordinate patient flow within the clinic, supports billing, training, and engagement activities, and functions as a liaison for the clinic staff and the Director, while ensuring and maintaining compliance with QuadA, HIPAA, CMS, grant funding requirements, and other regulatory guidelines and regulations. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE Clinic Front End <ul><li>Ensures efficient and effective daily clinic flow &amp; non-clinical operations which includes but is not limited to taking patient phone calls &amp; triaging needs, low vision product support, patient scheduling, checking patients in and out, verifying insurance, ensuring adequate and required patient documentation is in place prior to appointments, making reminder calls and sending reminders through the mail</li><li>Ensures timely processing of patient referrals and authorizations, and appropriate tracking of said referrals</li><li>Creates and updates patients’ electronic medical records to maintain accuracy and in accordance with HIPAA and other federal regulations</li><li>Facilitates calls for medical information from doctors’ offices</li><li>Promotes excellent customer service throughout clinic and all levels of staff while maintaining a professional workplace</li><li>Ensures patient satisfaction, including troubleshooting when there is a complaint and developing process improvements to prevent reoccurrences</li><li>Supports the Director by pulling necessary reports from various electronic systems to be utilized in business decisions, grant reporting, huddles, etc. </li><li>Maintains grant trackers completely, ensuring information is updated timely and is accurate</li><li>Understands and agrees to fulfill position-specific role and duties assigned within the clinic emergency management plan</li></ul> Envision Everyday Store <ul><li>Assists patients and customers with questions related to store inventory</li><li>Rings out sales</li><li>Prepares supplies for future patient appointments</li><li>Supports the Director with management of supplies (through ordering and receiving to submitting documentation to accounting), performing annual inventory, and pulling necessary reports from various electronic systems to be utilized in business decisions, grant reporting, huddles, etc.</li></ul> Billing and Insurance <ul><li>Supports the Director to ensure appropriate revenue cycle management by performing tasks that may include entering charges into practice management software, taking and posting patient payments, performing Good Faith Estimate process</li></ul> General Admin <ul><li>Maintains total complete confidentiality of medical, financial, and proprietary data and information</li><li>Ensures organization of both hard copy files and electronic files for clinic materials such as policies, procedures, forms, licenses, etc.</li><li>Ensures patient satisfaction, including troubleshooting when there is a complaint and developing process improvements to prevent reoccurrences</li><li>Assists the Director in identifying, developing, implementing and maintaining clinic procedures, policies and process improvements</li><li>Coordinates logistics for internal and external tours</li><li>Attends team meetings and performs all team and organizational trainings in a timely manner</li><li>Assists with special projects, as assigned</li><li>Personifies and promotes Envision’s core values of integrity, curiosity, passion, initiative, teamwork, and excellence</li><li>Supports the Director in employee development and engagement activities</li><li>Finds ways to support the greater organization by volunteering for events, joining committees, etc.</li><li>Perform other duties as assigned</li></ul> JOB REQUIREMENTS INCLUDE Education: <ul><li>Associates or Bachelors degree in Business Administration, Health Care Administration or related field preferred. Experience accepted in lieu of education.</li></ul> Experience: <ul><li>Minimum of 3-5 years in medical office setting required; experience in an ophthalmology/optometrist’s office preferred; experience working with disability populations helpful.</li><li>Experience with Electronic Medical Records (EMR) or optometric practice management system preferred; Knowledge of CompuLink Advantage a plus</li><li>Experience with writing technical documents preferred (such as grants, procedures, etc.)</li><li>Experience with insurance billing, invoices, and account balancing preferred</li><li>Experience with process improvement/quality improvement activities preferred</li><li>Experience with tracking data, utilizing excel to track information and create graphs and charts preferred</li><li>Retail experience and or working with a point of sale system a plus</li></ul> Knowledge/Skills: <ul><li>Must have the ability to multi-task and switch between tasks, then refocus on what you were working on quickly by continuously reprioritizing tasks in a fast-paced clinic environment, while being repeatedly interrupted by phone calls, patients, emails, team members, etc.</li><li>Excellent organizational skills and attention to detail a must; position requires ability to organize a lot of information, and report on information with a high level of accuracy</li><li>Position requires someone able to understand priorities, how to reprioritize when necessary, and work independently and without continuous monitoring</li><li>Ability to communicate effectively and professionally with clinicians, patients, patient’s family members, clinic staff, administration, insurance payers, referring physician offices and the public</li><li>Strong customer service skills and experience required</li><li>Proficiency in Microsoft Suite (Word, Excel, Teams, SharePoint, PowerPoint, and Outlook) required</li><li>Working knowledge of HIPAA confidentiality and privacy policies required</li><li>Knowledge of maintaining supplies and equipment for the medical setting required</li><li>Skilled in medical database and electronic medical records for Medicare reporting and third-party billing preferred</li><li>Knowledge and experience with insurance and billing a plus</li><li>Knowledge of regulations related to Medicare, Medicaid and private insurance a plus</li><li>Bilingual English/Spanish preferred</li></ul> Licenses/Certifications: NA SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising: 0 Number of Subordinate Supervisors Reporting to Position: 0 VISION REQUIREMENTS INCLUDE (check one) Can be performed with or without assistive technology: X Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact. ___Required to perform activities such as: operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery. ___ Required to review/inspect own assigned work, the work of others, or facilities or structures. Requires normal (or corrected to normal) vision/acuity: ___ Required to operate motor vehicles and/or heavy equipment such as forklifts. COMMENTS Envision, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without illegal discrimination because of race, color, sex, age, gender identity, disability, religion, citizenship, national origin, ancestry, military status or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics and genetic information, and any other status protected by law. Envision employs and advances in employment individuals with disabilities and veterans, and treats qualified individuals without discrimination on the basis of their physical or mental disability or veteran status. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This position description is intended to convey generally the duties of this job. It is not an all-inclusive listing of duties, and it is not a contract, expressed or implied. PHYSICAL REQUIREMENTS INCLUDE In an average workday, employee must (check one frequency for each task): Task None Occasional Frequent Constant Stand X Walk X Sit X Bend/stoop X Climb X Reach above shoulders X Squat/crouch/kneel X Push/pull X Lift X Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Carry X Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Employee must use hands for repetitive action such as (please check all): Task Right Hand Left Hand Simple grasping Yes Yes Firm grasping No No Fine manipulation Yes Yes WORKING CONDITIONS INCLUDE In an average workday, employee is exposed to (check one frequency for each task): Task None Occasional Frequent Constant General shop or store conditions X General office environment X Humid, extreme hot/cold temps (non-weather) X Outdoor weather conditions X Fumes or airborne particles X Fluorescent lights X Moving, mechanical parts X Toxic chemicals X Loud noise intensity levels X Risk of electrical shock X Travel for job X

Envision

Clinic Office Coordinator

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: South End Washington Women's HealthAll Locations: 1601 Washington StreetDescription: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual.Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “team work” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer prior to the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out.Reviews After Visit Summary instructions with patient as needed.Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by e:mail or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li><li>Bilingual Spanish skills required</li></ul>

East Boston Neighborhood Health Center

Practice Secretary

Job Title Campus Recreation Office Assistant Fall 2024 Requisition Number DU10489 Department Name 1B310:Campus Recreation and Wellness Work Location Lexington, KY Salary Range $12 / Hour Type of Position Student Position Time Status Part-Time Required Education Must be a current student at the University of Kentucky. Required Related Experience none Required License/Registration/Certification none Physical Requirements The position may require lifting or pushing objects up to 50lbs, or extended amounts of time walking or standing. Shift Monday through Friday 7:30am – 6:00pm. Job Summary Supervising and working hands on to promote a positive experience within the different programs that Campus Recreation offers to our students, faculty and staff. This position is also Federal Work-Study eligible, if you qualify. Skills / Knowledge / Abilities Time Management, Social Interaction, Initiative, Observant Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/31/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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