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12-Sep-2024<h4>Program Coordinator, City Support</h4>Harvard Kennedy School 66742BRJob SummaryThe Bloomberg Harvard City Leadership Initiative is seeking a Program Coordinator to support the City Support team in the high-level administrative tasks related to program delivery and design. This role is crucial&nbsp;to ensuring the smooth operation of programs. The successful candidate will be responsible for a wide range of tasks, including coordinating and tracking program activities across a diverse portfolio, drafting, developing and updating program materials and conducting program-specific research.The Program Coordinator will be in a unique position to develop expertise about city leaders across the world. The successful candidate will work on a variety of leadership development programs, support work directly related to cities and be a key member of the City Support team.Position DescriptionReporting to&nbsp;multiple Program Directors for City Support, the Program Coordinator will be responsible for:&nbsp;Program Coordination&nbsp;<ul><li>Support program directors in managing multiple projects.&nbsp;</li><li>Set up and maintain activity tracking to take a view across the City Support portfolio to ensure smooth operation and early detection of risk.&nbsp;</li><li>Coordinate outreach, applications, and follow up with city participants.&nbsp;</li><li>Meet regularly with the Program Director(s) to share updates on program status across the program director's portfolio.</li></ul>Activity&nbsp;Tracking and Reporting<ul><li>Ensure accuracy of program trackers as programs progress, including updating timelines and milestones.</li><li>Collaborate with program team members across different units (e.g. Executive Education, Curriculum Development) to gather necessary information.</li><li>Identify, communicate, and offer solutions to address any potential risks or delays in program implementation.</li><li>Coordinate program-related meetings, including scheduling, agenda preparation, and documentation of meetings.</li><li>Provide administrative support to program activities as needed, including data entry, file management, and correspondence.</li><li>Produce prompt and timely ad hoc reports as needed by key stakeholders.&nbsp;</li></ul>Development of Program Materials<ul><li>Draft, edit, and format program materials, including guides and manuals, working session plans, and instructional documents.</li><li>Update existing program materials based on feedback and program changes.</li><li>Ensure all documents are consistent with branding and formatting guidelines.</li><li>Proofread all documents for accuracy and clarity.</li><li>Conduct regular reviews to ensure all materials are up-to-date and relevant.</li><li>Implement feedback from stakeholders to improve document quality.</li><li>Work closely with program managers, instructors, and other team members to gather content and information.</li></ul>Coordination of Program&nbsp;Research/Evaluation&nbsp;Activities<ul><li>Collaborate with team members to support program research as needed. Program research activities may include pre-program user experience and needs assessment, and in-program and post-program evaluation.</li><li>Coordinate the implementation of program research activities, which may include surveys, interviews, focus groups, or other data collection methods.</li><li>Analysis and presentation of research findings to present to faculty and funders.</li><li>Document and share city participants’ experiences in programs and stories of the impact of program.&nbsp;</li></ul>Team Advancement&nbsp;<ul><li>Foster and contribute to a culture of excellence grounded in learning, problem-solving, and teamwork.&nbsp;</li><li>Collaborate with colleagues to identify recommendations for programmatic improvements.&nbsp;</li></ul>Basic Qualifications3+ years of professional experience in program coordination, project management, or research/administrative support. Internships will count toward experience requirement.&nbsp;Additional Qualifications and Skills<ul><li>Bachelor’s degree in a relevant field (Business Administration, Public Administration, Nonprofit Management, other Social Sciences) strongly preferred.</li><li>Skill in managing multiple diverse activities simultaneously, delivering on commitments, and operating with speed, accuracy, and strong judgment.&nbsp;</li><li>Meticulous attention to detail.&nbsp;</li><li>Proficiency with customer relationship management systems, especially Salesforce, a plus.</li><li>Proven organizational and project management ability.&nbsp;</li><li>Creative problem-solving and analytical skills.&nbsp;</li><li>Ability to navigate ambiguity and build structure for oneself.&nbsp;</li><li>Team player with skill in building and managing relationships with a wide range of stakeholders.&nbsp;</li><li>Strong customer service orientation and persistent follow-through in service of clients.&nbsp;</li><li>The ability to communicate persuasively, concisely, and clearly in speech and writing.&nbsp;</li><li>Entrepreneurial with an enthusiasm for doing whatever it takes to get the job done.&nbsp;</li></ul>Additional InformationThis position is a fully benefits-eligible term appointment ending June 30, 2025, with possibility of renewal. Learn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. &nbsp; Salary Range: $60,503 - $95,391 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentBloomberg Harvard City Leadership InitiativeUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule9-5 Monday through FridayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-SC1

Harvard University FAS Human Resources

Program Coordinator, City Support

12-Sep-2024<h4>Head, Humanities and Social Sciences Collection Development</h4>Harvard Library 66808BRJob SummaryAlthough this position will remain posted until filled, applicants are strongly encouraged to apply by the end of the day on Friday, October 25, 2024. The Faculty of Arts and Sciences (FAS) Libraries seek an innovative, knowledgeable, and agile professional to lead Humanities and Social Sciences Collection Development, the largest collection development unit in the FAS Libraries’ flagship repository, Widener Library. The FAS Libraries are world renowned for the depth and scope of their global collections. Humanities and Social Sciences Collection Development is a new department created by the merger of the Americas, Europe, Oceania Division and the Middle East, Africa, Asia Division.Reporting to the Assistant University Librarian for Content Strategies and Associate Librarian for the Faculty of Arts and Sciences, the Head, Humanities and Social Sciences Collection Development will consider a wealth of strategies to anticipate and meet the intense information needs of Harvard’s academic community. The incumbent will appreciatively lead a staff of well-respected collection development librarians in furthering the growth and management of a collection that is inclusive of global voices and global frameworks of knowledge.The Library is committed to elevating historically excluded and dissenting voices from around the world, including immigrant and diaspora populations, in support of research, teaching, and learning at Harvard University. Humanities and Social Sciences Collection Development collaborates in the development of the collective collections at Harvard and in the Ivy Plus Libraries Confederation (IPLC) and the Research Collections and Preservation Consortium (ReCAP), and staff work closely with colleagues in partner libraries and institutions. Humanities and Social Sciences Collection Development supports a complex and changing academic environment marked by ever increasing&nbsp;inter- and trans-disciplinarity and intense interest in digital approaches to scholarship. The Head will develop creative strategies to meet the considerable breadth and depth of Harvard’s research and teaching needs; analyze&nbsp;user requirements; understand contemporary trends in scholarship and learning; and deploy a range of options, privileging open access, and including purchase, licensing, and partnerships, to create a successful model of 21st century library information access. The department collects all intellectually relevant formats, including electronic resources, print, data, media, images, and primary sources.Position Description<ul><li>Lead in the development of outstanding collections and access to information for the Harvard community</li><li>Allocate and manage collections funds exceeding $10 million annually by the collections department</li><li>Appreciatively lead and manage 11 staff who build the collections in a wide range of disciplines, languages and formats, building consensus and fostering innovation in acquisition, access, and management of collections through collaboration with others</li><li>Work with collection development librarians, collection managers, and assessment staff to devise metrics and criteria, and to create a data-driven approach to inform collection management decisions</li><li>Collaborate with other collecting areas of Harvard Library to ensure seamless acquisition and use of resources and to avoid unnecessary duplication</li><li>Collaborate with Harvard Library departments (Access Services, Information and Technical Services, Imaging Services, Preservation Services) to create and manage workflows and procedures among the departments</li><li>Establish and maintain excellent relationships with faculty and students and align collecting policies and practices with academic priorities</li><li>Collaborate with research, teaching, and learning librarians in the use of collections in teaching and in building student research experiences</li><li>Collaborate with the Associate Librarian for Research, Teaching, and Learning Services for the Faculty of Arts and Sciences to ensure that collection development librarians’ RTL responsibilities are consistent with all FAS libraries</li><li>Collaborate with peers across the Ivy Plus Libraries Confederation (IPLC) and Research Collections and Preservation Consortium (ReCAP) member libraries in the development of collective collections&nbsp;</li><li>Lead prioritization of collections digitization for collections under the purview of Humanities and Social Sciences Collection Development</li><li>Serve on Harvard and external committees and task forces as appropriate</li></ul>SUPERVISORY RESPONSIBLITIES&nbsp;<ul><li>This position has supervisory responsibilities (i.e. full/part time staff).</li></ul>Basic Qualifications<ul><li>Advanced degree in library and information science, or international equivalent</li><li>Minimum 5 years of professional experience with increasing management responsibilities</li><li>Minimum 3 years of supervisory experience</li><li>Experience with traditional and emerging collection development and management strategies</li><li>Experience in international collections and area studies</li></ul>Additional Qualifications and Skills<ul><li>Demonstrated commitment to equity, diversity, inclusion, belonging and antiracism</li><li>Demonstrated experience with supervising employees and supporting their efforts in order to build and foster a diverse, productive, and engaging workplace and professional community</li><li>Excellent oral and written communication skills and interpersonal skills to work effectively with culturally diverse library users and colleagues</li><li>Experience working across organizational boundaries in a dynamic and highly collaborative working environment</li><li>Ability to work collaboratively, initiate and adapt to change, and to be flexible</li><li>Demonstrated successful management of large budgets in a complex fund structure</li><li>Experience negotiating with vendors and publishers</li><li>Demonstrated knowledge of research trends and the scholarly process</li><li>Demonstrated experience implementing innovative approaches to provide access to collections and to facilitate their use in research and teaching</li><li>An active record of professional engagement in collection development</li><li>Reading knowledge of multiple languages</li></ul>Physical Requirements<ul><li>Must be able to remain in a stationary position 50% of the time.</li><li>Must be able to move about inside the library to access books, office machinery, files, etc.</li><li>Must be able to regularly position self to maintain files in file cabinets.</li></ul>Working Conditions<ul><li>The position is based on site in Cambridge, MA. There may be the opportunity for a hybrid work model compliant with Harvard University policies.</li><li>Work location is responsive and subject to change based on business needs. Requests for flexibility will be considered consistent with Harvard University flexwork policies.</li><li>May interact with collections that may contain dust, mold, or other contaminants.</li><li>The work associated with this position is performed in a library/office setting.</li></ul>BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.&nbsp;</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionLibrary Department Office LocationUSA - MA - Cambridge Job Code386059 Library Manager Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade059DepartmentHumanities and Social Sciences Collection DevelopmentAnnual Salary Range$ 102,300- $ 179,100Union00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingAcross the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.&nbsp; &nbsp; We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.&nbsp; &nbsp; Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support.  Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials.&nbsp; &nbsp; Learn more about our contributions to the academic enterprise by visiting us at <a href="http://library.harvard.edu" target="_blank">http://library.harvard.edu</a> and about the Harvard University community at <a href="http://hr.harvard.edu/why-harvard.&amp;nbsp" target="_blank">http://hr.harvard.edu/why-harvard.&amp;nbsp</a>; &nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MG1

Head, Humanities and Social Sciences Collection Development

11-Sep-2024<h4>Part-time Financial Associate I</h4>Harvard Medical School 66732BRPosition Description The Department of Biomedical Informatics is hiring a Financial Associate. The Financial Associate will provide administrative and financial support to the department. The candidate must be able to prioritize tasks and work independently. This position will coordinate all aspects of accounts payable and receivable for a portfolio of HMS research core facilities and will assist in the financial management of the cores’ activities. Responsibilities include, but are not limited to, the following functions: Accounts Payable:<ul><li>Processing and/or submitting Purchase Orders or Payment Request requisitions;</li><li>Conducting research on and clearing up old POs and requisitions;</li><li>Investigating and resolving invoices that are on hold; assisting with setting up new vendors;</li><li>P-card review, travel reimbursements,</li><li>Performing other duties as assigned by the Director of Finance.</li></ul> Accounts Receivable:<ul><li>Working with HMS service center administrators to generate monthly invoices and related accounting for internal and external customers;</li><li>Ensuring any rejected invoices are reviewed and corrected in a timely fashion;</li><li>Tracking revenue;</li><li>Serving as the primary contact with Central Accounts Receivable Department (AR) and HMS departments/cores for invoicing inquiries and troubleshoot as required.</li></ul> Financial Management:<ul><li>Reconciling monthly financials for all the service center accounts and non-sponsor accounts,</li><li>Reviewing discrepancies with Cores Administrators and the Director of Finance,</li><li>Assisting in other related tasks as necessary.</li></ul>Basic Qualifications3 or more years of administrative and/or related financial experience.Additional Qualifications and Skills<ul><li>The candidate should demonstrate strong knowledge of MS Office applications such as Excel and Word.</li><li>Must have the ability to pay attention to detail, strong analytical and organizational skills, ability to multi-task, and excellent customer service skills.</li></ul>Additional InformationPlease note this is a part-time, 17.5&nbsp;hours (.5&nbsp;FTE) per week position. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Boston Job Code400110 Financial Associate I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentBiomedical InformaticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusPart-time Pre-Employment ScreeningIdentity SchedulePart-time schedule | 17.5 hrs per weekCommitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-DK1

Part-time Financial Associate I

09-Sep-2024<h4>Development Assistant, External Relations</h4>Harvard Business School 66833BRPosition DescriptionThe External Relations team at Harvard Business School (HBS) is dedicated to strengthening the lifelong relationship between alumni and the School by delivering meaningful engagement and learning and by inspiring philanthropy that supports and extends the HBS mission of educating leaders who make a difference in the world. Our organization is unequivocally committed to the core values of racial equity, diversity, inclusion, and belonging, and empowers all staff to embody these principles in our internal work with colleagues and our external work with alumni, donors, and friends of the School. Following the conclusion of a successful campaign which raised $1.4B – the largest campaign in the history of graduate business education – and deepened relationships between alumni and the institution, Harvard Business School remains committed to leadership in the advancement field. Propelled through the pandemic by a spirit of innovation and with a dean who has articulated an ambitious and bold set of priorities for the future, now is an exciting time to join the External Relations team at HBS. Working in the HBS Development Office, this position is responsible for performing a variety of complex administrative and project activities related to Development. This individual works on an interdependent team of support staff (Development Administration) within the larger Development group including Principal Gifts, Gift Opportunities, Planned Giving and Reunion Leadership Giving. Occasional overtime may be required, in addition to the ability to work reunion weekend (May/June) for Alumni Reunions. Specific responsibilities include, but are not limited to:<ul><li>Preparing officers for travel which may include: hotel and flight arrangements; preparing itineraries; compiling research; and preparing materials for alumni</li><li>Supports trip follow up by preparing expense reports, sending follow up materials to alumni, and entering contact reports</li><li>Supports frontline officers with list management, giving reports, and maintaining prospect updates in Advance database</li><li>Research gift and academic areas to help address donor questions. May assist in preparing gift proposals and ensuring gift/pledge information is entered into Advance database</li><li>Oversees planning of some high-level events, including preparing invitation lists, sending invites, managing RSVPs, writing event bios, working with event sites, and coordinating event follow up</li><li>Drafts, edits, and proofreads correspondence, answers phones, reserves meeting space, maintains calendars. Some data entry required, and other administrative/professional responsibilities as needed</li><li>Works regularly with a variety of different reporting databases and software programs Maintains tracking system (Workfront) for all planned giving inquiries, helping to develop prospect engagement strategies, ensuring accuracy and completeness for discussion in weekly planned giving meetings</li><li>Ensures follow through on next steps or open items. Requires coordination with frontline fundraisers, other development assistants and the Donor Relations team</li><li>Serves as the primary liaison with University Planned Giving (UPG) on all HBS planned gifts, including entry and gift documentation</li><li>Manage PG donor documentation, files and fundraiser resources</li><li>Tracks and analyzes team metrics</li><li>This role is responsible for other duties as assigned</li></ul>Basic Qualifications<ul><li>High School Diploma, GED, or equivalent is required.</li><li>3+ years of experience in administrative support role(s) is required.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.</li></ul>Additional Qualifications and Skills<ul><li>Able to work independently</li><li>Possess outstanding organizational skills and a meticulous attention to detail</li><li>Able to communicate effectively and professionally</li><li>Demonstrated initiative and willingness to continuously develop new skills</li><li>Able to manage competing priorities to meet deadlines</li><li>This individual asks questions, has good judgement, is accountable for their actions, and follows through on projects</li><li>The position requires a strong customer service orientation for frequent interaction with colleagues, alumni, and donors</li><li>The ability to handle confidential material with tact and discretion is required This individual has a desire to work as part of a team with an all-hands-on deck approach and maintains a “no job is too big or small” philosophy</li></ul>Additional InformationThis is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>About UsFounded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionAlumni Affairs and Development, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentExternal RelationsAnnual Salary Range$64,000 - $66,000 commensurate on experienceUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KC1

Development Assistant, External Relations

09-Sep-2024<h4>Senior Electrical Engineer</h4>Campus Services 66822BRJob SummaryEnergy &amp; Facilities (E&amp;F) operates and manages Harvard’s energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, as well as a 24/7 facilities-related call, alarm monitoring, and dispatch center. E&amp;F also provides a broad portfolio of labor-based services, including building maintenance, landscaping, and custodial, to a large portion of the University, as well as engineering, technical, and sustainability services. Within E&amp;F, Engineering &amp; Utilities (E&amp;U) operates and manages energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, a 24/7 facilities-related call, alarm monitoring, and dispatch center, and provides engineering and technical services.This position provides electrical engineering at a senior level for the planning, design, technical support on operation, maintenance, and upgrades of the University’s utility infrastructure which includes electric, steam, hot water and chilled water as well as energy/building management and utility metering systems. This position shall also perform special short and long-range projects as directed.&nbsp;Position Description<ul><li>Partners with E&amp;F Leadership to develop, refine, and maintain the campus utility systems. Coordinate with the plans and needs of the University’s Schools and Units. Oversee the installation and relocation of underground utility infrastructure with minimum impact to the University’s community and its activities. Assume complete engineering responsibility for utility distribution systems to ensure system capability, flexibility, reliability, safety, economic operation, and consideration for expansion. Formulate and balance long and short-range plans and budgets with respect to utility distribution upgrades. Develop distribution system statistics, records, and drawings, and assist in the documentation of utility infrastructure for record purposes.</li><li>Maintain communications and relationships with governmental agencies/departments to ensure that the University’s interests are served in a safe, reliable, economical, and least disruptive manner. Stay current with pertinent government standards relative to employee environmental, health, and safety. Maintain knowledge of federal, state, municipal, industry, and University codes, regulations, practices, trends, and/or guidelines as well as stay current with the latest information on electrical design and equipment.</li><li>Engages and collaborates with E&amp;F staff and partner groups to understand systems, data, and reporting that can be leveraged for use in E&amp;F’s KPI monitoring and operational analysis/reporting.</li><li>As stewards of university energy and utility systems, provide technical assistance to Campus Services operating and maintenance personnel and technical support for the operation and maintenance of central energy/utility production/distribution systems and building systems as necessary. Evaluate and provide recommendations for preventive maintenance, inspection, and testing programs for the University’s electrical distribution systems, the central chilled water and steam plants, and other electrical systems and equipment. Identify and develop cost control opportunities and system cost planning. &nbsp;</li><li>Act as the University's central engineering representative by providing unbiased information to University Schools and Units based upon recognized engineering principles and sound professional judgment. &nbsp;Demonstrates, promotes, and is guided by the mission, vision, and values of the organization; advancing the University’s mission of teaching and research by partnering to provide stewardship, strategies, and services that create exceptional community experiences. &nbsp;Always acts in the University’s best interest.</li><li>Interface with local utility suppliers. Assist in the University’s utility metering, accounting, and billing activities. Perform utility rate analyses and evaluate impacts upon the University. Evaluate and recommend appropriate action to provide alternative utility sources to or within the University whenever economically feasible or otherwise justified. Evaluate energy management system operations for improvement and enhancement possibilities for control and monitoring of the campus utility distribution system and building distribution systems.</li><li>Demonstrated ability to work both collaboratively and independently. &nbsp;Must be flexible, self-motivated, possess excellent organizational and presentation skills; be able to multitask in a fast-paced environment with ability to adapt; and be able to think and work well independently with minimal supervision and as a member of a team.</li><li>Coordinate with other Campus Services divisions to formulate the best delivery of services to the University’s Schools and Units. Explore with the other Campus Services divisions possible new business opportunities within the University and help formulate business strategies.&nbsp;</li></ul>Job Specific Responsibilities continued in Additional Information...Basic Qualifications<ul><li>BS in Electrical Engineering</li><li>Registration as a Professional Engineer in Massachusetts</li><li>Minimum of ten years of professional level experience</li><li>Experience in master planning, design, installation, and operation of central utility systems</li><li>Experience managing capital construction projects&nbsp;</li></ul>Additional Qualifications and SkillsAdditional Qualifications:<ul><li>Institutional, industrial, or utility company experience</li><li>Experience working with underground electric distribution and medium-voltage substations</li><li>Familiarity with small scale power generation, combined heat and power (CHP), distributed generation, microgrids, renewable energy, battery energy storage, grid interconnection.</li><li>Knowledge of electrical systems in complex buildings and labs</li><li>Knowledge of automated meter reading (AMR) systems for buildings</li><li>Knowledge of management information systems and asset/work management systems (Maximo).</li><li>Experience with power system analysis software (modeling, simulation, and results interpretation)</li><li>Familiarity with electrical safety regulations including OSHA Subpart S, and NFPA 70E</li><li>Experience in developing, evaluating, and managing energy conservation projects</li><li>Experience working in a customer-oriented business unit</li><li>Self-motivated, enthusiastic, with a can-do attitude, be able to think and work well independently and as a team member.</li><li>Ability to respond to off-hour storm contingencies and utility emergencies</li><li>Ability to work extended hours when necessary</li><li>Excellent oral and written communication skills</li></ul>Technology Skills Required:<ul><li>Proficient in the use of Microsoft Office applications (e.g., word-processing, spreadsheets, databases), internet applications, electronic mail/calendaring, etc.</li><li>Ability to access and modify data in Computer-Aided Design (CAD) systems including AutoCAD</li><li>Familiarity with Supervisory Control and Data Acquisition (SCADA) systems</li></ul>Special Requirements: Must possess a valid driver’s license and must provide his/her personal vehicle to travel on and off campus.&nbsp;Certificates and Licenses<ul><li>Registration as a Professional Engineer in Massachusetts</li><li>Must possess a valid driver’s license&nbsp;</li></ul>Physical RequirementsMust always be physically fit and mentally alert. Must be able to frequently walk up and down stairs, ladders, etc. on an on-going basis, in an industrial plant and/or construction site setting. Must be able to utilize ladders, scaffolds, high-lifts, and enter/work in confined spaces. Required to wear personal protective equipment where necessary.Working ConditionsWork Format:&nbsp; This is an on-campus position (not hybrid or remote) based in Cambridge, Massachusetts. &nbsp;Work location is responsive and subject to change based on business needs.&nbsp;Additional InformationJob Specific Responsibilities continued...<ul><li>Assist in the preparation and implementation of new departmental policies and procedures to improve the delivery of engineering, operational, utility accounting, and maintenance services and planning.</li><li>Develop, negotiate, and perform project management duties and oversight of various projects relative to the utility infrastructure. Prepare and review technical and business portions of bid and contract documents. Interface with architects, engineers, contractors, consultants and University representatives to coordinate and manage projects for best implementation and minimum disruption to the University’s community and its activities. Responsible for budgeting and monitoring the function and expenditures for the various utility projects for the Schools and Units.</li><li>Study and evaluate electrical building systems for relevant Harvard facilities and departments as needed. Provide technical support including but is not limited to the installation, operation, and maintenance of normal and emergency lighting, distribution systems, fire alarm, specialized research, and test equipment, and HVAC controls. Interface with representatives from the Schools and Units to coordinate their projects with campus-wide utility projects. Incorporate the impacts of School and Unit projects into the budgets and work scope of the University’s utility capital plan.</li><li>Assist in the reviewing and updating design guidelines/project specifications and drawings for electrical systems and construction work. Work with representatives, architects, and consultant engineers for the Schools and Units to develop optimum cost and benefits to the campus utility and building systems for new construction and renovation projects.</li><li>Examine, evaluate, and make recommendations on energy conservation proposals and products for the Schools and Units.</li><li>Perform and interpret system load flow, short circuit/fault analysis, equipment evaluation, protective device coordination, harmonic distortion, and arc flash studies for the University’s electrical distribution systems. Recommend settings for electronic and electromechanical system protective relaying. Evaluate and develop system and equipment protective schemes.</li><li>Responsible for the development and maintenance of utility system records/documentation, internal technical standards, guidelines, recommended practices, and other knowledge or information management initiatives.&nbsp;</li></ul>Emergency Status Designation: Critical Operations Personnel (required to provide on-site support during emergency situations as determined by management).&nbsp;The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionTechnical Department Office LocationUSA - MA - Cambridge Job Code395059 Engineer Work FormatOn-Site Sub-UnitEnergy &amp; Facilities Salary Grade059DepartmentEngineering and UtilitiesUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, DMV, Drug Testing, Education, Employment, Identity, License/Cert.ScheduleMonday - Friday: 8:00am - 5:00pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-GJ1

Senior Electrical Engineer

07-Sep-2024<h4>Research Portfolio Administrator</h4>Harvard Medical School 66703BRPosition Description The Research Portfolio Administrator (Financial Associate II) is responsible for the financial and administrative management of a mid-sized portfolio consisting of one or several departmental research labs, and possibly one or more departmental service centers. Monitors and analyzes revenue and expenditures on federal and non-federal research grants, restricted accounts, gifts and other discretionary resources. Responsible for compliance and audit issues, budget submission, reporting, projections and accurate financial analysis. Monitors grants and contracts for Principal Investigator (PI) on a daily basis to ensure expenses are paid-according to contract and government regulations within budget limits and timelines. Processes corrective journals to general ledger, oversees invoice payments; purchasing and corporate-card transactions; vendor set-up; and gift account requests. Responsible for internal and external billings, including accounts receivable, credit vouchers, etc. Prepares financial reports for sponsored awards. Interprets award terms/conditions, Federal, non-federal and University financial/administrative policies. Assists PIs and the Office of Research Administration with the submission of grant proposals. Notifies PI and supervisor about funding shortfalls and plans for contingencies. Provides guidance to the faculty about department, university and sponsored policies. Basic QualificationsFour or more years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience. &nbsp;Additional Qualifications and Skills<ul><li>One to three years of related experience.</li><li>Exceptional customer service skills required.</li><li>Must be able to effectively communicate (verbal and written).</li><li>Computer proficiency with Excel and Word with a strong desire and aptitude to learn complex data query tools.</li><li>Ability to work independently as well as part of a team.</li><li>Strong problem-solving skills with attention to detail and accuracy essential.</li><li>Ability to handle confidential information/materials with discretion.</li><li>Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred.</li><li>Ability to manage multiple shifting priorities in fast-paced environment.</li></ul>Additional InformationThis is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.&nbsp; The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Boston Job Code403127 Financial Associate II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentGeneticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WG1

Research Portfolio Administrator

06-Sep-2024<h4>Banquet Chef</h4>Campus Services 66815BRPosition Description<ul><li>Coordinates, plans, and supervises the production, plating, and presentation of the food at all banquet events and dining room in a cost effective, safe manner to meet/exceed customer expectations and attract future business.</li><li>Controls food and labor costs, ensures the appropriate quantity of food is prepared.</li><li>Ensures The Faculty Club’s safety standards and City regulations are followed to provide top quality food.</li><li>Assumes responsibilities of Executive Chef in his/her absence.</li><li>Supervises and trains banquet cooks and culinary staff; monitors performance and manages schedules.</li><li>Produces orders for all banquet functions; maintains accurate food production sheets.</li><li>Writes menus and creates recipes for all banquet and catered functions; utilizes and maintains computerized food program.</li><li>Maintains recipe database.</li><li>Assures compliance with bargaining unit agreement; provides appropriate progressive discipline.</li><li>Knowledgeable about all taste profiles for all scheduled recipes. Ensures the culinary staff prepares product in compliance with set taste and presentation profiles.&nbsp;</li><li>Attending meetings to ensure all culinary aspects of upcoming events are addressed.</li><li>Conducts daily meetings for culinary staff.&nbsp;</li><li>Works to meet the mission and core values of The Faculty Club with enthusiasm and a spirit of cooperation.&nbsp;</li><li>Maintained sanitation standards in compliance with city and state laws, Harvard Environmental Health and Safety regulations, departmental and HACCP policies.&nbsp;</li><li>Ensures all HACCP logs are completed accurately, and HACCP files are stored in binders correctly.</li><li>Complies with State of Massachusetts and The Faculty Club’s “Food Employee Illness Policy.”&nbsp;</li></ul> <ul><li>Ensures the cleanliness and sanitation of the entire back of house, including back- and cook-chill kitchens, storerooms, and refrigerators, freezers, loading dock, bathrooms, and common areas in accordance with The Faculty Club’s standards. Performs other duties as assigned.&nbsp;</li></ul> <ul><li>Completes general administrative duties accurately and on a timely basis.</li></ul> <ul><li>Other duties as assigned.</li></ul>Employee &amp; Labor ManagementProvide leadership and direction to a diverse unionized, non-exempt workforce. Develop and maintain a positive and collaborative working environment that promotes open communication, consistency, fairness, and opportunities for continuous learning while achieving the vision of the Harvard Faculty Club and the University.<ul><li>Develop and maintain positive, professional relationships with culinary and front-line service staff via two-way communication, timely feedback, collaboration, and consistent visibility in the kitchen.&nbsp;</li><li>Develop and maintain professional relationships with Union Shop Stewards.&nbsp;</li><li>Interview candidates and hire based on approved staffing pattern and budget. Complete probationary employee evaluation form as required.</li><li>In collaboration with HFC culinary team, develop and implement relevant training to increase knowledge and ability of cooks and other kitchen staff.&nbsp;</li><li>Ensure performance expectations and work rules are clearly communicated and implemented via regular coaching, mentoring and regular staff meetings.&nbsp;</li><li>In consultation with Human Resources, imposes corrective action measures as needed while complying with the terms of the Collective Bargaining Agreement and University policy and procedure.&nbsp;</li><li>Participates in grievance hearings and arbitrations. Submits answers to grievances per the timelines outlined in the Collective Bargaining Agreement.&nbsp;</li><li>Ensure employee schedules are posted seven days prior to the beginning of the work week.</li><li>Ensure Kronos timekeeping system is accurately and regularly maintained. Process timecards and absence requests in a timely manner and per HFC policy and procedure.</li><li>Assist with the development and implementation of new policies and procedures.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 5 years’ relevant work experience</li></ul>Additional Qualifications and Skills<ul><li>Knowledge of Microsoft Word, Excel and Outlook</li><li>Strong communication (verbal, written, interpersonal) skills and an ability to communicate effectively with a diverse constituency</li><li>Operational experience with industrial kitchen equipment (dishwasher, oven, ventilation systems, etc.)</li><li>Operational experience with food service applications and computerized menu management systems</li><li>Culinary degree and/or associate degree in hospitality or business, food service management or ten years in the industry with proven progressive experience.&nbsp;</li><li>A minimum of 5 to 7 years’ experience in fine dining operations; ideally in a hotel and/or club environment.&nbsp;</li><li>Strong management skills with a focus on high end banquet execution. Experience in high quality, large volume banquet background essential.&nbsp;</li><li>Proven leadership and people skills.&nbsp;</li><li>Familiarity with Microsoft Office, Outlook, and Excel.&nbsp;</li><li>Excellent communication (written and oral) skills.</li><li>Experience managing in a unionized environment.</li><li>Knowledge of Kronos timekeeping software or similar system.</li></ul>Physical Requirements<ul><li>Continuous walking, bending, lifting, and push/pulling.</li><li>Frequent standing, reaching, and manual dexterity.</li><li>Occasional sitting and climbing.</li></ul>Working Conditions<ul><li>Ability to work evenings, weekends and holidays as needed</li><li>Subject to wet floors, temperature extremes, and excessive noise</li><li>Standing and walking for significant amounts of time is necessary</li></ul>Additional InformationEmergency Status Designation:Critical Operations PersonnelWork Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionHospitality &amp; Dining Services Department Office LocationUSA - MA - Cambridge Job CodeY1057P FD Culinary Services Prof III Work FormatOn-Site Sub-UnitDining Services Salary Grade057DepartmentFaculty ClubUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Drug Testing, Education, Employment, IdentityScheduleSunday - Saturday Flexible schedule, flexible hours per dayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JD3

Banquet Chef

06-Sep-2024<h4>Interior Designer/Space Planner</h4>Harvard T.H. Chan School of Public Health 66806BRJob SummaryThe Department of Operations at the Harvard T.H. Chan School of Public Health (SPH) is responsible for all facilities and operations management and planning in approximately 800,000 square feet of office, classroom, and research space. The Department is also responsible for all real estate, facilities maintenance, space management, renovations, construction, security, food service, landscaping, custodial services, emergency planning, environmental health and safety, and strategic facilities planning, and for managing the planning, design and execution of construction projects related to the changing needs of academic programming, research activities and facility maintenance. These buildings are located in both Boston, MA and Cambridge, MA. &nbsp;Position Description Reporting to the Director of Construction and Engineering, the Interior Designer/Space Planner will be responsible for a broad range of duties and responsibilities including, but not limited to, the following:<ul><li>Lead and manage design projects, including programming and conceptual test-fit layouts</li><li>Assist with tasks associated with planning and design of office, laboratory and classroom space on and off campus</li><li>Work proactively with Departments to identify and anticipate space needs and solutions</li><li>Collaborate closely with campus partners, architects, consultants, and colleagues to ensure project requirements are met on time and within budget</li><li>Responsible for all space system administration - manage and update space planning and management system (Centerstone) that provides a comprehensive understanding of the SPH physical plant in support of campus space planning and programming</li><li>Manage all Centerstone-related contracts, user training and access, data and reporting in support of sponsored research, and campus space planning and programming</li><li>Oversee and implement space management policies, guidelines, and standards related to measurement, classification, documentation, use/occupancy and representation of space</li><li>Track and report space information and strategically assess space to recommend alternatives for space programming</li><li>Validate and ensure data quality, as well as collect and integrate floor plans and changes (in space use and occupancy) into the system for portfolio planning and strategy</li><li>Provide regular progress reports on portfolio metrics, policies, information development and summary briefs on existing space conditions, moves, and changes to support decision making and planning</li><li>Provide pre-construction and post-construction space data to stakeholders, and configure relevant data into the system</li><li>Lead space inventory, furniture changes/requests, and campus wayfinding efforts</li><li>Select or manage the selection of all finishes and furniture</li><li>Manage furniture and finishes vendor relationships and coordinate scheduling and delivery of furniture</li><li>Support the planning and scheduling of all moves, renovations or space changes</li><li>Provide high-quality research and analysis, interpret data, and synthesize conclusions into recommendations, and to produce clear concise verbal and written strategic reports and presentations</li><li>Evaluate new technologies and applications related to space management process and make recommendations to senior leadership on required systems adjustments</li><li>Other duties as assigned</li></ul> The work of SPH's Department of Operations must maintain compliance with the Harvard University space classification standard for Federal Indirect Cost Recovery (ICR) efforts, which is based on the Institute of Education Sciences (IES) National Center for Education Statistics (NCES) Facilities Inventory and Classification Manual (FICM). The Interior Design/Space Planner must remain knowledgeable and updated on such standards and is responsible for ensuring that the School's interior design and space planning efforts are in alignment and in compliance at all times.Basic Qualifications<ul><li>Bachelor’s degree or equivalent experience is required</li><li>5+ years of related experience required </li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor’s degree in Interior Design, Architecture, or related field</li><li>Master's degree preferred</li><li>Strong portfolio demonstrating successful completion of workplace design projects</li><li>Experience with space management systems (particularly Centerstone or closely related) strongly preferred</li><li>Experience with AutoCAD, Revit and Bluebeam systems management</li><li>Intermediate/advanced MS Excel and space management system (specifically Centerstone)</li><li>In-depth knowledge of and experience in space information systems and space planning</li><li>Strong communication, presentation, and relationship management skills</li><li>Experience working at all levels of an organization, as well as with teams and individually</li><li>Experience in interior design with a focus on research laboratory projects&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li></ul> The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li><li>Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals</li></ul>Additional Information Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period.&nbsp;</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Boston Job Code330057 Facilities &amp; Oper SrSpecialist Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentOperationsUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Interior Designer/Space Planner

06-Sep-2024<h4>Director, Global Policy Project</h4>University Administration 66824BRJob SummaryThe Salata Institute for Climate and Sustainability at Harvard University seeks an experienced leader and manager to serve as Director of the Global Climate Policy Project. Reporting to the Executive Director of the Salata Institute, the Director will work closely and collaboratively with the Project Co-Directors to accelerate global climate action through the development of innovative policy frameworks and strategies.This is a senior-level position tasked with broad administrative and programmatic leadership, including&nbsp;responsibility for the overall administration, management, coordination, and implementation of project activities. This role requires a seasoned professional with a strong background in climate policy, particularly within multilateral development organizations. The ideal candidate will possess deep expertise in global climate governance, international relations, and policy analysis, with a proven track record of managing complex, multidisciplinary projects.The Project will critically assess the current United Nations Framework Convention on Climate Change (UNFCCC) process, explore alternative structures for international climate governance, and identify new policy levers that can address the complex and urgent challenges posed by climate change. The Project will involve a team of distinguished faculty from Harvard University and MIT, and it will engage a broad network&nbsp;of experts in international relations, economics, law, and technology.The Salata Institute develops pathbreaking approaches to the climate crisis by harnessing the intellectual power of Harvard, leveraging expertise across the University, catalyzing new areas of research, and generating real-world world solutions in conjunction with policymakers and decision-makers around the world.This is a two-year term position with the possibility of renewal.Position DescriptionKey Responsibilities:Project Management: Conduct the day-to-day operations of the Global Climate Policy Project, ensuring that all activities are executed on time, within scope, and on budget. This includes coordinating with the Project Faculty Co-Directors, the Project’s academic steering committee and external advisory board, and other stakeholders.&nbsp;Strategic Leadership: Work closely with the Project Faculty Co-Directors to set the Project’s strategic direction and ensure alignment with the overall goals. Provide thought leadership in the identification and development of new global policy initiatives.Stakeholder Engagement: Develop and maintain relationships with key stakeholders, including policymakers, academic experts, and multilateral organizations. Facilitate consultations, interviews, and collaborative discussions that contribute to the Project’s outputs. Program and execute meetings, convenings, and other events that serve to disseminate the knowledge that the Project produces.Research Coordination: Oversee the commissioning of discussion papers, policy briefs, and the final summary report. Coordinate the research efforts of faculty and external contributors, ensuring that outputs are of high quality and relevance.Communication and Dissemination: In consultation with the Salata Institute’s Communications Director, formulate and execute the communication strategy for the Project, including the dissemination of findings to a broad audience of policymakers, academics, and the public. Ensure that the Project’s outputs are impactful and contribute to global policy discussions.Fundraising and Budget Management:&nbsp;Work with the Project Faculty Co-Directors to secure additional funding for the project as needed. Manage the Project’s budget, ensuring efficient use of resources and compliance with institutional policies.Personnel Supervision:&nbsp;Supervise 1-2 Project staff and Project student research assistants.Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role:<ul><li>Master’s degree or Ph.D. in a relevant field (e.g., environmental policy, international relations, economics, public policy).</li><li>Minimum ten years of experience in climate policy, with a strong emphasis on work with multilateral development organizations or international institutions.</li></ul>Additional Qualifications and Skills<ul><li>Proven experience managing complex, multidisciplinary projects with multiple stakeholders.</li><li>Strong knowledge of global climate governance, including the UNFCCC process and other international climate initiatives.</li><li>Excellent communication skills, with the ability to engage and influence senior policymakers, academics, and other stakeholders.</li><li>Demonstrated ability to lead and inspire teams, manage budgets, and deliver high-quality outputs under tight deadlines.</li><li>Experience in fundraising and securing project funding is highly desirable.</li></ul>Additional Information<ul><li>A cover letter is required.</li><li>The position is based on the Harvard University campus with the option of working remotely one day per week.</li><li>Harvard University requires pre-employment reference and background screening.&nbsp;</li><li>Harvard University is unable to provide work authorization and/or visa sponsorship.&nbsp;</li><li>This position has a 90-day orientation and review period.&nbsp;</li></ul>Accessibility:&nbsp;Harvard University IT plays an important role in supporting Harvard's commitment to accessibility by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code361060 Administrative Manager Work FormatHybrid (partially on-site, partially remote) Sub-UnitInterfaculty Initiatives Salary Grade060DepartmentSalata Institute for Climate and SustainabilityUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Appointment End Date31-Dec-2026Pre-Employment ScreeningEducation, IdentityScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KP1

Director, Global Policy Project

06-Sep-2024<h4>Staff Assistant III (Program Assistant, CAUSALab)</h4>Harvard T.H. Chan School of Public Health 66691BRJob SummaryThe Department of Epidemiology, at the Harvard T.H. Chan School of Public Health, studies the frequency, distribution, and determinants of disease in humans, a fundamental science of public health. In addition to pursuing ground-breaking global research initiatives, we educate and prepare future medical leaders and practitioners as part of our mission to ignite positive changes in the quality of health across the world. The CAUSALab is a Center in the Department of Epidemiology at the Harvard T.H. Chan School of Public Health. The Center uses data to investigate what works in medicine, public health, and policy. By combining sound methodology with high-quality data, the CAUSALab produces actionable causal inference with real-world impact. The Center also offers training on a methodological framework for causal inference research based on observational health databases (e.g., administrative claims, electronic health records, biobanks) and pragmatic randomized trials. The areas of work include infectious diseases, cardiovascular diseases, cancer, mental health, and pregnancy. To learn more about the CAUSALab, please visit: <a href="https://causalab.sph.harvard.edu/" target="_blank">https://causalab.sph.harvard.edu/</a>Position DescriptionThe Program Assistant will support CAUSALab by conducting complex administrative, programmatic, and research support duties. Reporting to Joanna Michalski, Assistant Director of Projects &amp; Operations at CAUSALab, and working in close collaboration with Dr. Miguel Hernan, the Director of CAUSALab. The Program Assistant will also provide administrative and financial support for two Center faculty members, including the Director and will be responsible for performing a wide range of duties to ensure smooth daily operations and effective administration of the Center. This position will require multi-tasking, providing accurate and timely results with attention to detail, and prioritizing and managing competing deadlines. Duties and responsibilities include, but are not limited to, the following: Administrative Support<ul><li>Schedule and facilitate meetings and conference calls</li><li>Coordinate travel arrangements for faculty, lab members, and visitors</li><li>Prepare and process corporate card expense reports, reimbursements, invoices, and other payment requests</li><li>Coordinate purchasing, ordering, and maintaining supplies and equipment</li><li>Draft and edit correspondences and documents</li><li>Maintain faculty websites up to date</li><li>Provide publication support, including proofreading manuscripts, entering references, submitting papers to academic journals, and managing PMCID numbers in the NIHMS system</li><li>Assist with CV/biosketch management</li></ul>Program Coordination<ul><li>Assist with academic and social events for the CAUSALab, including scheduling programs, reserving space, placing catering orders, requesting AV/IT support, and onsite support</li><li>Manage CAUSALab email account</li><li>Assist with CAUSALab summer short courses and CAUSALab events</li><li>Assist with on/off-boarding of lab members</li></ul>Research Coordination<ul><li>Coordinate regulatory compliance tasks for CAUSALab faculty, researchers, and students, including IRBs (Institutional Review Board) and DUA (Data Use Agreement) submissions, renewals, and amendments</li><li>Regularly maintain agreements and research compliance, keeping track of submission deadlines and requirements</li><li>Provide training for CAUSALab researchers and trainees on regulatory compliance policies and processes</li><li>Other related duties as assigned</li></ul>PLEASE NOTE: This position has a term appointment of 2 years from date of hire with the possibility of extension based on continued funding availability.&nbsp; PLEASE NOTE: Occasional evening work may be required to support program events. Basic Qualifications<ul><li>3+ years of related work experience required; a combination of education and work experience may be considered</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's Degree</li><li>Experience organizing events, conferences, and meetings &nbsp;</li><li>Experience and comfortability working with Microsoft Office products (Outlook, Word, Excel, and PowerPoint)</li><li>Highly organized with strong attention to detail and accuracy</li><li>Works well independently and takes initiatives&nbsp;</li><li>Excellent written, verbal, and interpersonal communication skills </li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period.&nbsp;The O&amp;R period will be waived for any internal Harvard employee transfers.</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentEpidemiologyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

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